Procurement

Procurement provides assistance with the procurement of goods and services while ensuring purchasing policy, procedures and processes are adhered to.  We will assist with:

  • Providing support and advice to staff, faculty and suppliers on procurement
  • Sourcing, evaluating and qualifying suppliers
  • Managing the competitive procurement process from initiation to award, by various means including preparing and issuing Request for Quotations, Request for Proposals and Tenders, Request for Supplier Qualifications, Request for Information
  • Review and negotiation of supply agreements
  • Assess and process all purchase requisitions with issuance of purchase orders
  • Vendor management
  • Purchasing card administration
  • Assisting with fair market value of surplus equipment and disposal of capital assets
  • General purchasing questions

uSOURCE

uSOURCE is the University of Toronto’s online marketplace.  It is a state of the art eProcurement platform that provides a user friendly, one-stop-shopping experience that will save time and money for your routine purchases. uSOURCE has suppliers covering a wide range of goods and services and providing competitive pricing and discounts.

Visit the uSOURCE page on the Procurement Services website

To register for uSOURCE please contact Sheila Baker at sbaker@utsc.utoronto.ca.

Purchasing Goods or Non-Consulting Services

To reduce the administrative effort when purchasing standard goods or services, contracts have been negotiated with University of Toronto Approved Suppliers.

View the list of Approved Suppliers

If the good or non-consulting service* cannot be purchased from an approved supplier, please consult the Purchasing Goods or Non-Consulting Services web page.

Purchasing of Consulting Services

Before engaging an individual to provide services to the University, it is important to identify if the services are to be provided by an employee of the University, or by an external third party, i.e. an independent contractor. Engagement processes, tax treatments and payment processes will vary depending on how the service provider is classified. If the service should be provided by an employee, contact Human Resources. For additional information, please refer to the Consulting Services web page.

Limited Tendering and Non-Application (formerly Non-Competitive Procurement)

The University of Toronto relies on competitive procurement (by invitation or open tendering) to allow suppliers in the marketplace a fair and transparent opportunity to supply the University with the goods and services (including construction and consulting services) needed for business purposes.

Procurement Policy Exemptions

There may be circumstances where neither invitational nor open competitive procurement can be used as the procurement method. A Procurement Policy Exemption may be permitted provided it meets the criteria in a Limited Tendering (including Sole or Single Source) Exception or Non-Application Provision of the CFTA, CETA, OQTCA or other regulations applicable to the University of Toronto as introduced from time to time. These provisions are defined and listed on the Exception or Non-Application tables (Table 1 and Table 2 respectively), and the applicability of the selected Exception(s) or Provision(s) must be justified with sufficient level of detail.

For more information, including a link to download the Procurement Policy Exemption form, see Limited Tendering and Non-Application.

Before submitting a Procurement Policy Exemption Justification form, please consult with Susan Dyson to review.

Purchasing Restricted Substances

If you are purchasing a restricted substance, please forward your radioisotope requisition to Procurement.

Approval on Radioactive Isotope Purchases

To find out how you purchase radioactive isotopes, please visit the U of T Purchasing Restricted Substances page.

Inquiries

For inquiries related to procurement, please contact Susan Dyson or Sheila Baker.