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Office of the Registrar

Graduation

Are You Eligible to Graduate at the June 2016 Convocation?

You MAY be eligible to graduate at the June 2016 Convocation and will be invited to confirm your intent to graduate if you have:

  • an Honours Degree POSt and are currently enrolled in or have successfully completed at least 20.0 credits
    (ie Honour Bachelor of Arts, Honours Bachelor of Science, Bachelor of Business Administration, Bachelor of Commerce, co-op & non-co-op degree posts)
    OR
  • a Three year Degree POSt and are currently enrolled in or have successfully completed at least 15.0 credits.
    (ie Three Year Bachelor Arts or Three Year Bachelor Science)
    (NOTE: Only students who first registered at UTSC prior to the 2004 Summer Session may elect to receive a three year B.A. or B.Sc. degree)

You must meet both your degree and program requirements in order to be eligible to graduate. It is your responsibility to check that all degree and program requirements will be met.  Using Degree Explorer, the University of Toronto's degree planning tool, students can review their academic history, degree requirements or use the planner to determine how future course choices might meet their degree and/or program requirements. 

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Degree and Program Requirements Using Degree Explorer

Compare your academic history with your degree and program requirements by using Degree Explorer. It is best to review your academic history and meet annually with a Program Supervisor/Advisor in the relevant Department to review program requirements AND an Academic Advisor in the Academic Advising & Career Centre to review your degree requirements.

  • Your resource for checking degree and program requirements is the Academic Calendar. (Note: Departments do NOT have the authority to waive degree requirements).
  • You will follow the program requirements listed in the academic calendar for the Session that you enrolled in the program (e.g. If you enrolled into a program in the summer of 2012, you would follow the program requirements listed in the 2012-13 Academic Calendar). Make sure to check your program requirements each time you consider adding or changing courses, or if you consider changing programs of of study. Click here for a list of departments and programs.
  • You will follow the degree requirements listed in the academic calendar for the Session you were admitted to UTSC as a degree student (e.g. If you were admitted to the UTSC beginning September 2011, you would follow the degree requirements listed in the 2011-12 Academic Calendar).

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How To Confirm Your Intent To Graduate

For the June 2016 Convocation, students must confirm their intent to graduate through the Student Web Services on ACORN between:

November 16th, 2015 and February 12, 2016

When you login to ACORN, it will indicate the degree you might be eligible to receive. You will be prompted to request graduation with the specified degree or to indicate that you do not wish to graduate with the specified degree. If you wish to graduate, but with a different degree from the one specified (e.g., ACORN indicates that you might be eligible to receive an Honours Bachelor of Arts degree but you wish to graduate with an Honours Bachelor of Science degree.), you must request a Degree POSt change through UTSC eService. (Please wait 24 hours after you receive an email confirming your change of Degree POSt before returning to ACORN to confirm your intent to graduate.)

As soon as you have confirmed your intent to graduate, the UTSC Office of Convocation & Student Records will begin the official process of evaluating your academic record for degree and program requirements. Do not wait until after your final grades in the current session are available before you confirm your intent to graduate. Make sure you confirm your intent within the request period. Your degree and program requirements will be assessed using your current courses, hypothetically assuming that you will be successful in them.

For information on requesting graduation after the deadline and cancelling your graduation request, see below.

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WhatTo Expect After You Confirm Your Intent To Graduate

All correspondence concerning your intent to graduate will be sent to your UTORid email account and/or your MAILING address on ACORN (not your permanent address). Please update your contact information online using ACORN. The way your name appears on ACORN is the way it will appear on your diploma.

  • If a problem with your request is discovered, the Records & Convocation Office may contact you to try and resolve any issues.
  • Once the request period to confirm your intent to graduate has passed, you will no longer be able to view your request on ACORN. This does NOT mean that the request has been cancelled. Changes to the request after the above deadline must be submitted to the Registrar's Office.
  • You will receive an eCommunication to your UTORid email account in early April for June convocations and early October for November convocations. The eCommunication will direct you to the U of T Convocation Web Site to confirm information about yourself and your request. It will also provide you with information regarding the ceremonies, guest tickets, gown rental, diplomas, etc. THIS WILL NOT BE A CONFIRMATION THAT YOU HAVE MET ALL DEGREE AND PROGRAM REQUIREMENTS; this confirms that you have applied to graduate and the degree for which you have applied for.
  • Final confirmation emails and letters will be sent from the Registrar's Office through Degree Explorer and/or the Office of the Vice-President, University of Toronto, Principal, University of Toronto Scarborough. This correspondence will be sent at the latest, in late May for June convocations and late October for November convocations . Please remember to keep your MAILING address on ACORN up-to-date so that final official letters are sent to the correct address.

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Late Requests to Graduate

A late fee of $80.00 CDN may be charged to students applying to graduate late. Late request will be considered only with extenuating circumstances. To be considered for a late request, you must send an email to records@utsc.utoronto.ca. The email must include the following information:

  • your name and student number
  • payment information (ie credit card type, number and expiry date)
  • your current contact information (ie: your cell and/or home number where you can be reached, alternate email address, current mailing address etc)
  • the reason why your request is being submitted after the deadline
  • the type of degree and the programs you wish to be certified

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Cancelling a Graduation Request

Students can cancel their graduation request through ACORN during the regular request period. Please note that if a student fails to meet all of their degree and program requirements, they do not have to cancel their graduation request, the UTSC Office of Convocation will do that automatically and will send the student notification of the cancellation by email and/or in writing.

If a student wishes to cancel their graduation request after the regular request period, a late fee of $80.00 CDN may be charged and the student must request cancellation by email to records@utsc.utoronto.ca. The email must include the following information:

  • your name and student number
  • payment information (ie credit card type, number and expiry date)
  • your current contact information (ie: your cell and/or home number where you can be reached, alternate email address, current mailing address etc)
  • the reason why you want to CANCEL your graduation request late.
  • the type of degree and the program(s) you wish to CANCEL

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University of Toronto Scarborough Convocation Cermony Dates and Times

All University of Toronto Scarborough Convocation ceremonies will be held in Convocation Hall, 31 King's College Circle, Toronto, Ontario


June 2016 Convocation


Spring 2016 Convocation ceremony will be held on Thursday, June 2nd, 2016 (ceremony times will be announced).


November 2016 Convocation


Fall 2016 Convocation ceremony will be held on (dates and ceremony times will be announced).


Ceremony information is available from the Office of Convocation website.

To View Convocation Webcasts - click here

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Name on Your Diploma

The way your name appears in ACORN is the way it will appear on your diploma. Make sure to update your contact information online using ACORN.

Reminder: The deadline for graduating students to make any changes to their name(s) is

June 2016 Convocation: March 17th, 2016
November 2016 Convocation: September 22nd, 2016

To make an Official Name Change, graduating students must come to the University of Toronto Scarborough Registrar's Office before the deadline date, with original supporting documentation (ie Birth Certificate, Baptismal Certificate, Marriage Certificate or a Legal Name Change issued by the Registrar General of Ontario) and fill out a "Change or Correction of Name" form.

PLEASE NOTE: Due to publication deadlines, name changes received after the deadline cannot be processed until after graduation has taken place, no exceptions. At that time, if you want your name change to appear on your diploma, a replacement diploma must be requested and a fee of $80 CDN applies.
For more information, please refer to the University of Toronto, Office of Convocation website.


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On the Day of Your Convocation

The convocation ceremony is held at Convocation Hall on the St. George Campus, 31 King's College Circle, Toronto ON, M5S 1A1. 

Click here for directions and a campus map to Convocation Hall.

In order to ensure a memorable convocation experience for you and your guests, we kindly request that you follow these instructions:

Step 1: Ensure that your guests have their tickets, as lost tickets cannot be replaced. Guests without tickets will not be admitted. Convocation Ticket Hotline: 416-978-5940

Step 2: Arrive at University College at least ninety minutes prior to your ceremony to pick up your gown and hood.
Due to the complex arrangements involved in arranging a successful ceremony, if you arrive late there is no guarantee that you will be able to join the ceremony.
It is recommended that you leave personal items (purses, coats, cameras) with your guests. There is no secure storage space in University College and all the items you bring must then be carried to Convocation Hall and you will need to hold onto these items throughout the proceedings.

Step 3: After regalia has been collected, be in the marshalling rooms in University College one hour and fifteen minutes before your ceremony to join the graduating student procession.

Step 4: Return your regalia following your convocation ceremony to avoid additional charges.

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Convocation Plaza

The Convocation Plaza marquee will be situated on the front campus, King's College Circle, adjacent to Convocation Hall. For information about Convocation Plaza, click here.

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Webcast of Convocation Ceremonies

In keeping with our objective of increasing opportunities for family and friends to participate in the convocation celebrations, all Convocation Ceremonies will be webcast. We hope you enjoy viewing archived and current ceremonies online at Webcast.

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General Information for Family and Friends

Visit the Office of Convocation, for information about the following items:

  • Campus Tours
  • Flowers
  • Gifts
  • Parking
  • Photographs
  • Visiting Toronto

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Policy on Debt to the University

An Important Reminder to all graduating students of the Policy Regarding students with debt to the University:

Accounts must be paid in full by March 17th, 2016 for the June 2016 Convocation and September 22, 2016 for the November 2016 Convocation. There will be no exceptions.

If you meet all of your degree and program requirements you can still graduate and attend your convocation ceremony. If your debt to the University has not been cleared by these dates, your diploma will not be presented to you at the convocation ceremony, instead you will receive the same envelope as everyone else but instead of it containing a diploma, yours will contain a notice of how to receive your diploma once you have cleared your outstanding debts.

The University of Toronto Scarborough imposes the following academic sanctions to all students in debt to the University:

  • transcripts are not issued
  • diplomas are not released
  • further studies are denied
  • written certification of degree and program completion is not provided
  • confirmation of enrolment status may not be provided
  • registration is refused to re-enrolling students (i.e. returning after suspension or an absence of twelve months or more)

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U of T Scarborough Convocation & Student Records Contact Information

Ms. D. Tracy Vandermeer
Convocation & Student Records Coordinator
University of Toronto at Scarborough
Office of Convocation & Student Records
1265 Military Trail, Room AA142
Toronto, ON M1C1A4

Telephone: 416-287-7532
Fax: 416-287-7528
E-mail: records@utsc.utoronto.ca

UTSC Office of the Registrar Hours, click here

Convocation Ticket Hotline: 416-978-5940

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Asia-Pacific Graduation Ceremony

The Asia-Pacific Graduation Ceremony is traditionally hosted every two years and will next be held on Sunday, November 29th, 2015 at the Ritz-Carlton in Hong Kong.

The ceremony is an occasion for recent graduates with ties to the region to celebrate their achievement with family, friends and alumni. This year's event will celebrate those in the graduating classes of 2014 and 2015.

All recent graduates living in the Asia-Pacific region who are interested in participating in the 2015 Asia-Pacific Grauation Ceremony are encouraged to subscribe for updates at http://my.alumni.utoronto.ca/apgc2015

Event registration will open the week of February 9th, 2015.

For more information on Asia-Pacific Graduation Ceremonies, please contact:

In Toronto:
Mrs. Sara Franca
Division of University Advancement
21 Kings College Circle, Room 116
Toronto, ON M5S3J3
Tel: 416-946-5559
E-mail: sara.franca@utoronto.ca

In Hong Kong:
Ms. Prudence Ng
UofT Asia-Pacific Advancement Office
Tel: +852-2375-8258
Fax: +852-2992-0774
E-mail: prudence.ng@utoronto.ca


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Frequently Asked Questions
I can't confirm my Intent to Graduate through ACORN. What should I do?
  • If you are having difficulties confirming your intent to graduate through ACORN, please go to the Registrar's Office and explain your circumstances.
My name on ACORN is not my official name and/or there is an error. What should I do?
  • To make an Official Name Change, graduating students must come to the Registrar's Office before the posted deadline(s), with original supporting documentation (ie Birth Certificate, Baptismal Certificate, Marriage Certificate or a Legal Name Change issued by the Registrar General of Ontario) and fill out a "Change or Correction of Name" form.
  • The deadline for graduating students to make any changes to their name is:

    JUNE 2016 CONVOCATION ----------------- deadline is March 17th, 2016
    NOVEMBER 2016 CONVOCATION ------- deadline is September 22nd, 2016.

A fee of $80 cdn applies to produce a new diploma for graduates who submit their request for a Name Change after the deadline.

I'm not in the program/stream I want to graduate with, what should I do?
  • If the program is NOT a Limited Enrolment Program, you can add it through ACORN. If you make make a change to your programs after the deadline to request graduation, you must email records@utsc.utoronto.ca to inform us about the change so that we can re-assess your graduation request.
  • If the program is a Limited in Enrolment Program/Stream and you have not been successful getting into that program/stream to date, you must email records@utsc.utoronto.ca to request graduating with the Limited Enrolment Program/Stream.
  • When emailing records@utsc.utoronto.ca, you must alway make sure to indicate your name, student number, and the degree type and program(s) you wish to graduate with.
How many tickets are available to graduating students for the convocation ceremony?
  • All students attending their convocation are eligible to receive two (2) tickets for their guests for their ceremony. Seating in Convocation Hall is limited, so to avoid disappointment we suggest that you request your tickets by the deadline dates. The deadline dates to RSVP your attendance at convocation, along with deadline dates for ticket requests, will be announced to all potential graduates in late-March for June Convocations and early-October for Fall Convocations. These dates will be posted on this website once they are available. Convocation Ticket Hotline: 416-978-5940
I am a graduate with a disability or special needs and will be attending my ceremony. Who should I call to make special arrangements if necessary?
  • If you are a graduate who requires disability-related accommodations (e.g. barrier-free access, ASL interpreters) please contact the Office of Convocation at convocation.office@utoronto.ca or by telephone at 416-978-3629. You must also complete the RSVP and Ticket Form to confirm your attendance.
I have a guest who requires accessible seating or other disability-related accommodations. Who should I contact?
  • When you RSVP online, there will be a section in the ticket order portion to complete if your guest requires easily accessible seating. This seating is limited and is reserved for the ederly or persons with disabilities. If you guest requires other accommodations, please contact the Office of Convocation directly at 416-978-7070.
How do I get Graduation Pictures?
  • University of Toronto Scarborough Grad pictures are provided through SCSU (Scarborough College Student Union). For information on Grad pictures, please contact them at scsu@utsc.utoronto.ca
I can't make it to my convocation ceremony, how do I get my diploma?
If you do not attend your Convocation, you can obtain your diploma in one of the following ways:
  • Collect your diploma at the Office of Convocation on the St. George Campus. For instructions, click here
  • Request that it be mailed. For instructions, click here.

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Transcripts

Transcripts are processed by the University of Toronto Transcript Centre (UTTC) and requests are made through ACORN.

If you do not have access to ACORN, or you do not remember your student number you may complete a Paper Transcript Request Form.

University of Toronto Transcript Centre - Contact Information:
100 St. George Street, Room 1006
Toronto, ON M5S 3G3
Phone: 416-978-3384
Fax: 416-978-2487

Picking up your Transcript at UofT Scarborough:

If you request that your transcript be sent to UofT Scarborough Registrar's Office for pick up, please note transcripts are sent by courier twice per week on Tuesdays and Thursdays. The courier usually arrives at the Registrar's Office after 3pm on those days. Student Card or other valid photo identification is required in order to pick up transcripts.

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Third Party Degree Verification

Third party degree verifications can be requested through the Office of Convocation, at https://degreeconfirmation.utoronto.ca/degree/online.

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