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Petitions must be filed online using eService.

What is a Petition?

UofT Scarborough is governed by a series of rules and regulations that are intended to ensure that all our students are treated equitably and fairly. Official rules, regulations and the formal articulation of policy can be found in the Calendar. UofT Scarborough acknowledges, however, that in some instances there are valid reasons why students should be granted an exception from these rules. A petition is a student's formal request for an exception to these rules and regulations.

A petition is not necessary or appropriate in every case. The following are NOT petitionable:

  • fee refunds
  • most term work
  • minor illness is not ordinarily grounds for a petition; students are expected to make every effort to write exams and complete assignments
  • matters involving the conduct of an instructor, grading practices and course organization should be dealt with in the relevant Academic Department.

In considering petitions, UofT Scarborough is sensitive to the needs of students who are experiencing problems that are beyond one’s power to foresee or control, but may not always be able to grant the student’s request.

Your petition is considered on the basis of your written materials using the guidelines and past practices of the Dean’s Advisory Committee. You receive a response via eService, either granting the petition or refusing it. Be sure to read the full decision, as the details may be as important as the result itself. Sometimes there are further steps for you to follow. If the petition is granted, the situation is resolved. If the petition is refused, you have the choice of taking it to the next step - the Appeal.

Click on the Petitions tab above for specific information. Our aim is to highlight what you will need to know when petitioning and to give you some idea of the way your request will be considered. On these matters, and for possible requests not discussed here, you can get clarification and guidance from staff in the Registrar's office, Academic Advising or AccessAbility Services (if the petition is related to the impact of a disability).

Notations on transcripts: If your petition is granted, where relevant, the University of Toronto Scarborough will record a notation on your transcript (permanent record). For details, click here.

For information about petitions, read the:

  • Special consideration, petitions and appeals section of the Calendar
How to Submit a Petition

Students submit petitions to their home campus regardless of where the course is held. UofT Scarborough students complete and submit petitions online using eService. Petitions should be submitted by the published deadline, explaining the reasons for the petition and, in most cases, you will need to submit documentation (within 10 days) that supports it. Once a petition has been submitted, it is assigned a petition reference number that is made available to students on eService. Students may check for their petition decision on eService.

To access eService click on the eService tab above. You will need a valid UTORid account to use eService. If you need assistance with your UTORid account, visit the IITS Student Computing Help Desk, rm B487.

For more information about petitions, read the special consideration, petitions and appeals section of the Calendar


The University of Toronto respects your privacy. Personal information that you provide to the University is collected pursuant to section 2(14) of the University of Toronto Act, 1971. It is collected for the purpose of administering admissions, registration, academic programs, university-related student activities, activities of student societies, financial assistance and awards, graduation and university advancement, and for the purpose of statistical reporting to government agencies. At all times it will be protected in accordance with the Freedom of Information and Protection of Privacy Act. If you have questions, please refer to or contact the University Freedom of Information and Protection of Privacy Coordinator at 416.946.7303, McMurrich Building, room 201, 12 Queen's Park Crescent West, Toronto, ON M5S 1A8.

When filing a petition you authorize the release of certain parts of your University record to certain members of the University staff and/or faculty. Please be assured that anyone involved in the petition process will hold all information in the strictest confidence.

Supporting Documentation

In most cases, you will need to provide official documentation that supports your case. Generally speaking, the stronger your documentation, the stronger your case.

Proper documentation is both a formal requirement for a petition and a necessary tool to ascertain the facts. You should not take it personally that UofT Scarborough requires, for example, evidence of a relative's death. Such documentation simply must accompany a petition to justify an exception being made to the published rules.

Verification of Student Illness or Injury Form

The most common documentation is the Verification of Student Illness or Injury form. The verification form can ONLY be completed by a physician, surgeon, nurse practitioner, registered psychologist or dentist. Those doctor's notes with 'Patient was ill' or "Off school" scribbled on little prescription pads do not provide sufficient information. Also, the Verification of Student Illness or Injury form must indicate that the doctor diagnosed and treated you when you were ill; it cannot just report that you told the doctor after-the-fact that you were ill previously. See the Petition section in the " Calendar."

Other Supporting Documentation

Other documentation can certainly be relevant. If you have to work, a letter from your employer; if you've had a traffic accident, a copy of the police accident report; if someone died, a copy of the death certificate or a funeral notice; if your request involves travel, a copy of your ticket or itinerary. If you have been seeing someone for help with your personal problems, a letter on official letterhead is sufficient. This person should not complete the verification form since they are not strictly "medical," but the letter should answer some of the same questions, as that sort of information is what the Committee needs to decide your case, so you won't have to go back a second time for more details. Letters from family members are generally not helpful.

If you are unable to get the supporting documentation by the deadline to petition, submit your on-line petition without it. You will have up to 3 business days to submit documentation for a request to add a course late and up to 10 business days for all other requests. Needless to say, your petition will not be processed until the documentation has been received so it's in your best interests to get this documentation in as soon as is possible!

Documentation must include the Petition Reference number and be submitted to the UofT Scarborough Registrar’s Office. The address is below:

Office of the Registrar, Room AA142
University of Toronto Scarborough
1265 Military Trail
Toronto, ON M1C 1A4

For more information about petitions, read the:

  • Special consideration, petitions and appeals section of the Calendar






Petition Deadlines

Deadlines & Late Petitions
UofT Scarborough expects students to petition by the appropriate deadline. If there are justifiable and compelling reasons why you are petitioning after the deadline, you will need to explain this on the petition. "Ignorance" (never a good justification in a place dedicated to knowledge) is not an adequate reason. If there are legitimate reasons, you will be asked to explain them as part of the petition or appeal. The lateness issue will be addressed first, and only if the reasons are considered legitimate will the Dean’s Advisory Committee address the substance of your petition.

For a list of petition deadlines click here.

For more information about petitions, read the:

  • Special consideration, petitions and appeals section of the Calendar
Adding Courses After the Deadline

There is really very little reason to request being added to a course after the "last day to add". You are expected to list your courses on ROSI during the course enrolment period and periodically afterwards to ensure your registration is correct. However, there may be occasion when you have made an honest mistake or the University has made an error, in which case, you should petition to correct the error. If you are allowed to register late in the course, this is not grounds for further consideration. If you decide to drop the course after it has been granted, course fees will be assessed in accordance with the fee refund schedule. No adjustments will be made. Petitions to add a course after it has ended and the grades have been posted are NOT granted.

Dropping Courses after the Deadline

The "last date to drop courses without academic penalty" (see dates in calendar) is the last time you can go onto ROSI and just cancel your course without giving reasons. If you miss the deadline and have a serious problem that prevents you from finishing the course you may withdraw late (LWD) from the course. For information about this process, click here

If you miss the deadline to withdraw late (LWD), then you must submit a petition for late withdrawal. Note: This is not a matter for an Instructor's discretion. Instructors cannot grant late withdrawal. After the deadlines, this can only come as a response to a petition.

Underlying Assumptions
The academic drop date is more than 3/4 of the way through a course. This means you have had most of the course to decide whether you can or want to complete it. The grading practices policy requires that your Instructors return to you at least one significant piece of marked work (worth a minimum of 20% of the final grade) so you have an idea how you are doing. Most Instructors do much more than the minimum, so you usually have a pretty clear idea of how a course is going.

Once the drop date arrives, it is assumed that you have reviewed your situation, assessed your health, your personal circumstances, your ability in the subject, your marks so far in the course - all the factors you need to review when deciding whether or not to drop the course. You are assumed to have made an informed decision -explicitly or implicitly- and, having made your decision, you are accountable for it.

Essentially, the only reason for late withdrawal is that something happened after the drop date that you could not control or foresee which prevents you from completing the course. Something may have emerged unexpectedly, or a personal or medical situation may have gradually grown worse or taken an unexpected turn after the drop date, but something has happened that you were unable to factor into your decision or allow for in your planning. Talk with Academic Advising if you are having such problems.

Requests & Results
In your petition you are requesting "Late Withdrawal Without Academic Penalty." The "academic penalty" is not an especially punitive mark; you will simply be assigned whatever marks you have earned for completed work and then be assigned zero for any uncompleted work. The result will likely be an unwanted mark. If your petition for late withdrawal is granted, the course will still appear on your transcript, but with a 'WDR' entered instead of a mark (indicating withdrawal). It is a neutral designation and is not factored into your GPA.

You should petition for late withdrawal as soon as possible but not later than the published deadline.

You may have a case to make for an exception to this deadline, if for example you were physically or mentally incapacitated for longer than 6 months, but you will certainly void your case if you enrol in further courses within the 6-month period without dealing with the older issues. The Dean’s Advisory Committee's position is that if you were able to register for further courses, you were able to deal with your past courses. The basic advice: protect your academic record and talk with an Academic Advisor if you have problems.

Fee Refunds, Etc.
You will not receive any refund for a course dropped by petition, nor for courses dropped for any reason after the last date for refunds as set down in the Refund Schedule. The question of refunds is not connected at all to the academic withdrawal; refunds are driven entirely by the Refund Schedule and the date of the transaction, not the reasons for dropping.

Students often think that, if they must drop for reasons beyond their control, they should not be charged the fee. The University's fees policy makes it clear that students enrolled in a course past the course change period will be charged the relevant fee. They may make the decision to drop until the academic drop date, or be granted WDR by petition, but this has no connection to fees. There is no fees appeal mechanism for presenting your reasons for a refund.

Many reasons for wanting out of a course are perfectly legitimate -before the drop date - but not accepted after the drop date as reasons for granting late withdrawal. Some familiar ones are:

  • I'm going to fail.
  • I won't get a mark that reflects my true ability.
  • I don't like the professor.
  • I'm not going to get the mark I need for medical school, law school, grad school, etc.
  • I don't need the course any longer.
  • My parents wouldn't let me drop my failing course until now.
  • I didn't want to lose the tuition I paid for the course but now I'm going to fail
  • I've had money problems and was too busy working to think about dropping.

Again, these may be real enough reasons for wanting to drop, but they are not sufficient for late withdrawal. Weigh your situation carefully as the drop date approaches. Consult an Academic Advisor beforehand for help assessing your situation, or help handling your general academic situation if a petition appears not to be the appropriate remedy. If you are registered with Access Ability Services you should speak to your Primary Counselor if your disability is impacting your work.

While You're Waiting…
Students who have initiated a petition for late withdrawal when the course is still in progress often want to know if they should continue with term work or write the final exam while they are waiting for a response. A reasonable question, but one not easily answered.

You are requesting late withdrawal because you cannot complete the course, and so continuing with term work or exams is not a relevant issue. However, some students with problems must reduce their course load to manage, and so they have to weigh the risks involved in assuming the petition will be granted and stopping work in the course. The best advice in this situation is to see staff in Academic Advising. You are responsible for making the final decision to attend or not.

Grading Practices Policy (GPP)
A special class of petition to be allowed to drop a course after the drop date arises from infractions of the Grading Practices Policy (printed in the Calendar). The most frequent GPP grounds are that students have not received "at least one piece of term work which is a part of a student performance, whether essay, lab report, review, etc." before the drop date. You must receive back one piece of marked work (representing no less than 20% of the final mark) to give you an indication of how you are doing in the course. These infractions occur less frequently than students often believe, so if you think this applies to you and you want to withdraw from the course, you should consult the Registrar's office to discuss the situation.

Generally the way this is applied at UofT Scarborough is that an infraction has occurred when you have done your part in the normal way but the Instructor has not met his or her obligations under the GPP. If you have not received anything back because you missed tests or handed in assignments late - for whatever reason- this is not an infraction if the Instructor returned the piece of term work on time to those who completed it on time or wrote the test. If you missed the test or had an extension beyond the drop date, you will just have to assess your progress in the course by how well you seem to understand the material.

The Dean’s Advisory Committee will check with the Instructor or department to see if an infraction did occur; if so, you will essentially be given an extension on the drop date. You won't get any refund, just the opportunity to drop as if it were on the drop date, that is, the grade will be removed from your academic record.

You must file a GPP petition before the end of classes in the relevant course; you cannot wait to see your final mark before you decide.

In general, late withdrawal is a last resort, and other less-final remedies may help you salvage a course or your year. Timing is important with late withdrawal, both to meet the deadlines and to give you the best possible chance of addressing your problems and moving ahead with your studies. Get some advice from Academic Advising on issues that appear to threaten your success or completion, and sooner rather than later. If late withdrawal is not possible, you will know that you have to redouble your efforts and do the best you can under the circumstances. If late withdrawal is granted, especially before the end of the term, you will have more time to focus on your other courses. In any case, you will have a better opportunity to address your problems, perhaps using the many support services the University makes available.

For more information about petitions, read the:

  • Special consideration, petitions and appeals section of the Calendar
Term Work

Term work (e.g., essays, tests, lab reports) is generally a matter between you and your Instructor. Most term work is not petitionable. However, once classes end, then petitions come into play.

Diplomacy & Protocol
Policies for term work may vary from Instructor to Instructor. You will have to make arrangements for each course according to the expectations and requirements of that course's Instructor. In general, Instructors expect you to let them know if you are having trouble and to be responsible in how you handle it, i.e., contacting them as soon as a problem arises, accepting responsibility for prioritizing and managing your work-load, doing everything you can to get work done and in to them, etc.

There are three different periods relating to extensions for term work:

  1. If you cannot submit term work by your Instructor's deadline speak with the Instructor as soon as possible to request special consideration. This is granted at his/her discretion. That usually ends the matter, but if you need to appeal a decision you disagree with, you go up the academic route of appeal to the Departmental/Divisional Chair.
  2. If it is close to the end of the session and you need an extension of time to complete term work or to write a term test, your Instructor jointly with the Chair may give you an extension for up to a week after the last date to submit term work.
  3. If you need more than one week's extension or the classes have finished, you definitely have to petition to be granted an extension.

Your Petition
You must file your on-line petition to submit work after the course deadline by the end of the final exam period at the latest. In your petition, you should:

  • identify precisely the nature of the piece of work for which you are requesting an extension
  • indicate the assignment's original due date and any extensions already granted
  • explain why you were unable to complete the work
  • propose a reasonable plan, including a new deadline for when you will complete the work.

The Committee normally expects the extension to be proportionate to the delay caused by the problem that prevented you from completing it on time, e.g., a 2-week extension is probably appropriate for a 2-week illness. Mention in your plan any time you have to set aside to complete other term work under informal extensions or to write Deferred Exams.

In general, you should plan first to devote your energies to completing your Final exams for this and your other courses, and then resume work on the overdue assignment immediately after your exams are finished (so you don't have to generate more petitions for the exams). In general, if you need some advice on managing your conflicting academic obligations, you should consult an Academic Advisor.

In the Meantime...
While waiting for a response to your petition, you are expected to be working on the assignment, i.e., don't wait for approval before starting back to work on the assignment. If a positive petition response arrives close to the deadline you proposed, you may be asked to submit the work on short notice, since UofT Scarborough expected you to be working on it in the meantime "in good faith" - rather than waiting for approval before you started to work. Also, if you have work from one session to complete after the session has ended, you should be careful about taking on new courses in the next session, since the two sets of obligations may interfere with one another.

For more information about petitions, read the:

  • Special consideration, petitions and appeals section of the Calendar
Re-Reading (remarking of final examinations and term work)

Petitions for re-reading of final exams or of term work that was returned to you after the end of a session and after the Instructor has submitted grades for the course must be submitted within ninety days of the relevant final examination period and will be considered only if you:

  • articulate clearly your grounds for reconsideration and identify specifically the substance of an answer where you feel the mark you were given was not evaluated fully.
  • show that the alleged misevaluation is of a substantial nature:
    • in an objective answer, that a correct answer has been counted as incorrect
    • in a subject or essay answer, that the response has been under evaluated substantially.
    • provide relevant documentation to support your argument (i.e. class notes, etc). Make sure you highlight sections in your documentation that relate to your argument.

Evidence or documentation to support your argument must be submitted with the petition as well as a copy of the final examination (when available). See eService for exam copy information. Exam copies must be requested within ninety days of the relevant final examination period, via eService.

Note: There is a $36 non-refundable fee charged for approved requests to have a final examination re-read. Payment information and the payment deadline will be listed in the student's eService message upon notification of the petition result.

For more information about petitions, read the:

  • Special consideration, petitions and appeals section of the Calendar
Academic Suspension - Requesting Deferral

Students are REQUIRED to meet with an Academic Advisor before submitting a petition.

If you have been suspended for poor academic performance and think you might want to petition, you should understand the purpose and thinking behind UofT Scarborough's policy on "Academic Standing."

Once students have attempted at least three full credits their "status" will be assessed at the end of each session. If your cumulative GPA falls below 1.60, you are no longer "In Good Standing." (See the Calendar for the full rules on "Standing, Academic Probation, and Suspension.")

The first time it happens, you are placed "On Probation." This is meant as a warning light -signaling "Proceed with caution". UofT Scarborough's intention with probation is to notify you that your results are not adequate and that, if you continue with this level of performance, you will not graduate.

All students on Probation receive an explicit warning from the Registrar in the form of a Probation Letter, advising them to read the explanation in the Calendar, and advising them to seek counselling or participate in support programs/workshops offered by the Academic Advising and Career Centre.

If you receive such a letter, you should definitely take up the invitation to speak with an Academic Advisor.

Probation is not petitionable, since you are permitted to enrol in further courses and work things out. It is assumed that you will do just that: heed the warning, seek advice, get help and then sort through and fix whatever problems led to Probation in the first place -by changing academic direction, working on study skills, sorting out family or medical problems, or whatever else is necessary.

If you do enrol in further courses when you are "On Probation" and your performance does not improve sufficiently by the end of the session when your Academic Standing is assessed again, you may find yourself "suspended for 4 months" in the first instance, or "suspended for 12 months" or "suspended for 36 months" if things do not improve subsequently. (Again, see the Calendar for the full rules.)

Underlying Assumptions
Very few students welcome a Suspension, and many want to petition to be allowed to continue immediately. They often want to "make up for lost time" and promise to redouble their efforts. However, they have just spent one whole session on Probation and their results are still marginal. They are not headed in the right direction.

When you petition to have a Suspension deferred, you must recognize that the Office of the Associate Dean has three things in the back of its mind when it reads your request:

  1. You were clearly warned in advance that you were in a "danger zone," by the letter from the Registrar. Your academic status is also available to you on ROSI.
  2. You were advised to get help sorting things out and to get advice if things still weren't going well. You are responsible for seeking help from the variety of services available to students.
  3. You appear not to have resolved the problems since your results have not improved significantly.

For this reason, petitions to "Defer a Suspension" are infrequently granted. This is not meant to be punitive - indeed, just the opposite. Allowing you to enrol in even more courses without having resolved your problems just means that you will be in even deeper GPA difficulty at the end of the next session - so deep you may never get up to the 1.60 CGPA needed to graduate. When you are "suspended", it does just that. A suspension puts you "on hold" so you can sort things out, and then restarts you where you left off. Most students who make good use of the year "on hold" do sort things out, and then they return in a much better frame of mind and move ahead successfully to Good Standing and graduation.

A petition with a plausible chance of success generally has these features:

  • It must provide a good explanation for the whole academic record that led to the Suspension in the first place.
  • It must account for the fact that you did not, or could not, recognize the warning signs outlined in the Probation Letter, and that you did not take the actions suggested there, such as getting advice, dropping courses, etc. in the session when you were On Probation.
  • It must also demonstrate that whatever problems you had before are now resolved so that there is a very good likelihood of immediate success if you were allowed to continue without sitting out.

This may sound easy enough -"Everything's okay now!" - but it is not. If in the previous sessions you have had problems serious enough and long-standing enough to lead to a Suspension at the end of one session, it is not easy to demonstrate that they are all now resolved at the beginning of the next session. It usually does take students on Suspension at least the full year to resolve their issues, recover, and then prepare to return in a frame of mind suitable for academic success.

No one likes to be told they are suspended; to be compelled to take time away. Even if students know they need a break, they would prefer to do it voluntarily. Most students do not want to take the time off at all. However, most students who have been suspended do report at the end of their year off that they have found the break very useful. Certainly, if you have been suspended and are considering petitioning, make an appointment with an Academic Advisor to talk over your chances and your options. It's often better to get on with the beneficial year off than to spend weeks and months in petitions and appeals that prevent you from fully dealing with the circumstances that produced the suspension in the first place.

  • Special consideration, petitions and appeals section of the Calendar
Petition Results

You will be sent an email telling you that a decision has been made. The result of your petition will be posted on your eService account. It is wise to check your eService account regularly for your results. Read the decision completely as there may be important, time-sensitive instructions that you must follow.

Where to Get Help With Your Petition

Academic Advising
If you think your petition is not of a straight-forward nature or if you are having problems that interfere significantly with your academic work, your best source of advice and support are the Counselors in Academic Advising. They are familiar with how things work, have experience helping students through their problems, and are able to take your whole experience as a student into account in advising you, including any personal or medical problems, financial issues, and academic difficulties you may have. The front line staff in the Office of the Registrar can also help you with general questions about the petition's process. If you have a disability that is impacting your academic work, Access Ability Services is also a good source of support.

You should definitely speak with an Academic Advisor if your problems have been piling up. Instructors and departments will often be very reluctant to grant extensions or make-up tests if, for example, a student approaches them in the second half of a course but hasn't managed to complete any of the work for the entire first half. Even with documentation, multiple exceptions and make-ups are sometimes not possible.

Students Registered with AccessAbility Services:

  1. If you are notified by the Office of the Registrar that your petition to defer an examination has been granted and you require accommodations, immediately complete and submit the Deferred Request Form.
  2. Once you have received the letter notifying you of the date and time of the examination make a copy and submit it to AccessAbility Services. This can be done after you have submitted the Deferred/Rewrite Request Form.

You are responsible for informing AccessAbility Services of your Deferred Examination arrangements by the necessary deadlines. The deadlines are required to ensure the Exam Coordinator is able to make the appropriate arrangements for your examinations.

If you have any questions concerning petitions, state your question for a speedy response at



Formally, the process is as follows. Needless to say, few requests go through all levels of Committee.

Office of the Registrar

Dean's Advisory Committee

Subcommittee on Academic Appeals

Final Appeal
Academic Appeals Committee of Governing Council

The Dean's Advisory Committee

If your petition is refused, you may appeal the decision, which essentially asks the Dean's Advisory Committee to review your case. It is a good idea at this point to meet with an Academic Advisor. Since a petition refused has already not met the normal criteria for an exception to the rules, successful appeals are often ones that provide more detailed information, further explanations or new documentation that might give a different perspective on the initial request.

Appeals must be commenced no later than ninety days after the decision being appealed has been communicated to you. An appeal is commenced by submitting a Request for Review of Petition Decision form provided through the Office of the Registrar, room AA142 (416) 287-7001. You will be notified, via eService, as to when your appeal will be heard.

The result of your appeal will be communicated via eService.


The Subcommittee on Academic Appeals

If your appeal to the Dean's Advisory Committee is denied, you may appeal further to the Subcommittee on Academic Appeals. The appeal must be commenced no later than ninety days after the decision being appealed has been communicated to you. To commence the appeal complete the appropriate form available in the Bladen Wing, room BV504/BV502, 416-287-5639. You will be notified of when your appeal will be heard. You are not required to attend, but it is very much to your advantage to do so. Information concerning the Subcommittee on Academic Appeals can be found at




Final Appeal - Academic Appeals Committee of Governing Council

If your appeal to the Subcommittee on Academic Appeals is denied, you may take it to the next level. This is the Academic Appeals Committee of Governing Council and is a more formal panel chaired by someone with legal expertise. Appeals must be commenced no later than ninety days after the decision being appealed has been communicated to you. Students are more inclined to seek legal assistance at this level, although it is not mandatory. An appeal is commenced by filing a Notice of Appeal to the Director or Coordinator of the Appeals Committee on the form provided for this purpose. Full information may be obtained from: Appeals, Discipline and Faculty Grievances, room 106, Simcoe Hall, St. George Campus (phone 416-978-6576). For additional information go to

The Academic Appeals Committee of Governing Council hears appeals from across the entire University and draws its membership widely.