Jump to:  Cabinet  |  Internal  |  Professional Skills  |  Seminars  |  Social Events  |  External
 

Cabinet

President

  • Ensure the year runs smoothly
  • Keep track of executives and ensure responsibilities are maintained
  • Assist in obtaining and maintaining funding. Prepare a proposal of graduate events and activities, budget, and funding requests for: departmental contributions, funding from the Dean’s office, VPRO, Student Life, Student Experience Funds, etc.
  • Play a large part in the organization of events, especially Orientation, IRDS, Elections, etc.
  • Organize and host monthly meetings to discuss progress in different areas, and bring everyone up to speed
  • Ideally having skills in organization, initiative, creativity, previous knowledge /experience within GSAS
  • Meet with the Chairs/Directors of graduate departments (along with Vice-President and appropriate GSAS departmental rep) at the beginning of the school year to build bridges, discuss expectations, goals and objectives, and request fundig

Vice-President

  • Assist the President wherever necessary with maintenance, event organization etc.
  • Ensure that events, activities, etc. are advertised and marketed (emails, posters etc.)
  • Take notes (minutes) at each meeting, and send it out to all executives
  • Work alongside other executives to ensure that activities are organized in a timely manner, and are marketed appropriately
  • Meet with the Chairs/Directors of graduate departments (along with President and appropriate GSAS departmental rep) at the beginning of the school year to build bridges, discuss expectations, goals and objectives, and request funding
  • Take part in CSS council meetings
  • Manage the GSAS email account (gsas@utsc.utoronto.ca)
  • Respond to emails and/or direct emails to other GSAS executives accordingly in a timely manner

Treasurer

  • Maintain the finances within GSAS in a detailed fashion (Requires up to date figures at all times
  • Requires the transfer and holding of an account in your name
  • Has the ability to write cheques for reimbursement/payments (e.g. Aramark catering, U of T advertising)
  • Responsible for depositing cheques from different funding sources (GSU head grants, VP Research funding for NFSS)
  • Funding sources, such as the GSU head grant, requires paperwork to be filled out by the treasurer, detailing GSAS’s finances
  • Assist in the preparation of a detailed annual budget and funding request for departmental contributions, Dean’s Office, etc.
  • When a departmental sponsorship is set up with GSAS, especially for the orientation, it is the treasurer’s responsibility to contact and meet with the departmental financial officer to complete the transaction
  • Must report the current standings of the account to executives at each meeting
  • Schedule GSAS meetings and arrange meeting location
  • Record and circulate meeting minutes

 

Internal

Secretary

  • Schedule GSAS meetings and arrange meeting location
  • Record and circulate meeting minutes

Computer Centre Representative/Website Updater (Social Media Coordinator)

  • Update GSAS website and calendar; administer the Facebook group page, and Instagram accounts. (Twitter?)
  • Provide training/ guides for all execs regarding website, Facebook and Instagram postings
  • Update “Executive” page with exec photos and bios at the beginning of each year
  • Communicate with IITS and Office of the VP research to arrange payment to cover grad student printing subsidy
  • Receive feedback about computers in the new computer lab, report problem to IITS to get the grad computers fixed
  • Extract and process data for facebook, Instagram and other social media channels for a brief presentation per term
  • Attend UTSC IT advisory meeting once every 2-3mths. The coordinator for meetings is Jan Joyce (416) 208-4876 / joyce@utsc.utoronto.ca

 

Professional Skills

Graduate Association for Professional Skills (GAPS) Representative

  • Plan workshops on professional skills
  • Arranges speakers and guests from government, non-profit and private sectors for events such as networking night and career panel
  • Room bookings, ordering food and beverages and oversee events

 

Seminars

New Frontier Seminar Series (NFSS) Coordinators (4)

  • Communicate with the President and draft a proposal before Fall semester starts
  • Make sure that the expenditure for events are within budget
  • Organize seminar series and request nominations for speakers from grad student body
  • Evaluate and research nominations to select appropriate speakers that ensure diversity in subject areas and origin (i.e. internal/external speaker)
  • Contact potential speakers and organize the year (1 speaker a month if possible, 12 speakers total)
  • Organize flights/hotel/dinner for external speaker if required
  • Ensure that funding is maintained (funding for operations, marketing, hotels/flights/dinner etc.)
  • Contact appropriate departmental representative (chair or professor) to introduce speaker
  • Compile advertisement essentials from speaker (title, abstract, photos)
  • Market the event each month (includes poster design, posting announcements on social media putting up posters around the campus, and sending campus-wide e-mails announcing the seminars)
  • Room bookings, ordering refreshments (sandwiches/coffee) and oversee events

Graduate Student Seminar Series (GSSS) Coordinators (2)

  • Send out call for speakers, ensure all departments contacted and liaise directly with department heads if suggestions are needed
  • Select speakers ensuring diversity in subject areas and departments
  • Contact potential speakers and organize the year
  • Market the event each month (includes poster design, putting up posters around the campus, and sending campus-wide e-mails announcing the seminars)
  • Room bookings, ordering refreshments (sandwiches/coffee) and oversee event
  • Administer GSSS Presentation Awards

 

Social Events

Social Events Chair

  • Oversee the major social/community-building graduate events (Halloween and Holiday parties, coffee breaks, etc.)
  • Coordinate event planning with the departmental reps, ensure tasks and responsibilities are allocated equitably
  • Procure volunteers to help at the events as needed (GSAS or external)
  • Coordinate coffee pods for grad lounge

Departmental Representatives (Biological Sciences, Physical & Environmental Sciences (PhD), Psychology, Social Science/Humanities, Master of Environmental Science, Master of Accounting and Finance)

  • Act as a liaison between GSAS and their respective departmental student body
  • Ensure that events are communicated to the student body
  • Assist in marketing/sales of tickets/support within GSAS to the department
  • Act as a liaison between GSAS and their respective departmental student body

 

External

GSU Representatives (2)

  • Attend monthly GSU meetings at St. George campus
  • Liaise between GSAS and GSU
  • Voice UTSC graduate students’ feedback and concerns to GSU
  • Connect students with GSU services and resources (e.g. health & dental plan, GSU gym)

Sports Representative

  • Sign up graduate teams for UTSC sports competitions
  • Attend athletic centre (Pan Am sports facilities) meetings and advocate for graduate students’ needs

Health and Wellness Representative

  • Represent the interest of graduate students on the health and wellness matters
  • Attend Health and Wellness Centre’s monthly meeting