An eprint is an electronic version of any of the above
First: Log in to User Area
Once you have logged in to your User Area on the EPrints archive you
will be able to deposit an eprint.
First Time Users
Experienced Users
You have a single significant button labelled
or .
Click on it to start the deposit process.
You have a number of buttons to control the eprints you
are currently dealing with. Click on
the button to start the deposit process.
Now fill in the forms that follow to enter the information
about the new eprint (see below for more details). You don't have
to fill in all of the information for every form immediately.
The information from each form is saved into your workspace as soon as
you press
the button
at the bottom of the page.
EPrints 2.3
NB If your archive is very up-to-date (installed since Jan 2004),
the steps which you go through are slightly different and explained in
Stages for Adding an EPrint for Version 2.3+.
Step 1: Deposit Type
The first step is to indicate what kind of article you are entering into
the system (e.g. a book chapter, conference paper, journal paper
or thesis). Choose one of these options from the scrolling list
and click on
the button.
Please note that the kind of article
you choose will determine the kinds of metadata that you are expected to
fill in on the subsequent pages.
Step 2: Succession/Commentary
This page is trying to find out whether the article you are uploading bears any
special relationship to any other eprint in the system. If it is a new version
of an existing article (e.g. one with reviewers corrections added) you should
enter the id of the old version into the upper box. (The id of an eprint is
displayed on its metadata page.)
Some specialised journals have commentary papers which are written about
another paper in the archive. This will usually only be the case if the
EPrints installation is being used as the infrastructure for one of these journals. For normal institutional or subject-based archives you should ignore this box.
Step 3: Bibliographic Information
This page is where you fill in the real meat of the metadata. There are
22 different categories of information which you can fill in, but each of
the boxes has some explanatory text to help you, so it is less complex
that it appears. Please note that once you press
the button
at the foot of the page, the information that you have enetered will be
stored in the database (assuming that you have entered the 7 mandatory
fields). You can fill in part of the required information and return to
this partially-completed deposit with the rest of the information at a
later stage.
Step 4: Document Storage Formats
This is where you upload the full text. Clicking on
will take you to further pages to describe the uploaded file. You can
add as many different formats of the full text as you choose. Please
note that the more easily readable formats (HTML, PDF) are preferred.
The first page (Document Information) asks for information about
the format and security of the document. The second page (Document
Upload) prepares to upload the full text by specifying whether you
wish to upload a simple file, ZIP or tar archive from your computer's
hard disk, or a document stored on the Web at a particular URL. Clicking on
the button
takes you to the Document File Upload page
where you can either choose the local file from a Choose File
dialog box or type the URL of the Web document. Click on
the button
to store the file on the EPrints server.
You will then be returned to the previous page where you can add as many other files as you wish. Clicking
the button
indicates that you have
uploaded all the files and returns you to the Document Storage Formats
page.
Step 5: Deposit Verification
This page shows how the summary page for the eprint will look, and gives
a complete listing of all the data that has been entered. At the bottom of the
page you should click on
the button
if everything is satisfactory.
Clicking on
the button
will take you to the previous step. Clicking on
the
will return you to your home page with the EPrint in your 'workspace' of unfinished deposits.
