Forms & Policies
- This calendar of activities provides a quick summary of the timing for academic human resource processes at the University of Toronto. Academic administrators at UTSC should also consult the UTSC guidelines specific to career reviews when relevant.
Academic Administrative Procedures Manual (AAPM)
The AAPM provides guidance to academic administrators and their staff on key processes related to the academic life cycle. Links to select relevant Academic HR policies are included below:
Academic HR Forms & Policies Resources
Appointments - Search & Hiring
- Non-Budgetary Cross-Appointments (UTSC GUIDELINES - Supplementary)
- Non-Budgetary Cross-Appointment (UTSC TEMPLATE)
- Part-time Academic Appointments (GUIDELINES)
- Reimbursement of Search and Moving Costs (UTSC GUIDELINES)
- Status-only, Adjunct and Visiting Professors (UTSC GUIDELINES)
- UTSC Information for Search Committees
- AAPM: Tenure stream, teaching stream, contractually limited, budgetary and non-budgetary cross appointments
- AAPM: Part-time, Status-Only, Adjunct, Visiting, & Other
Promotions - Tenure Stream
Policies & Guidelines
- Policy and Procedures Governing Promotions
- Guidelines for the Assessment of Effectiveness of Teaching (*NEW 2018 UTSC GUILDELINES)
- Tenure Stream - Procedures for Promotion - Full Professor (UTSC GUIDELINES)
- Academic Administrative Procedures Manual - Promotion to Professor (Tenure Stream)
Templates
- Instructions - Tenure Stream (*Revised 2018)
- Checklist - Tenure Stream (*Revised 2018)
- C.V.
- First Letter to Candidate - Tenure Stream
- Letter to External Referee - Tenure Stream
- Letter to Internal Referee - Tenure Stream
- Letter to Teaching Assistants - Tenure Stream
- Appointment of Internal Teaching Committee - Tenure Stream
- Requests for Co-Authors - Tenure Stream
- Graduate Student Evaluations - Tenure Stream
- Undergraduate Student Evaluation - Tenure Stream
- SharePoint Email Consent
Promotions - Teaching Stream
Policies & Guidelines
- Policy and Procedures Governing Promotions in the Teaching Stream
- Guidelines for the Assessment of Effectiveness of Teaching (*NEW 2018 UTSC GUIDELINES)
- Procedures for Promotion to Professor, Teaching Stream
Templates
- Checklist - Teaching Stream
- C.V.
- First letter to Candidate - Teaching Stream
- Letter requesting External Referee - Teaching Stream
- Information letter to External Referee - Teaching Stream
- Letter to Internal Colleagues - Teaching Stream
- Letter to Teaching Assistants - Teaching Stream
- Appointment of Internal Teaching Committee - Teaching Stream
- Email to Graduate Students - Teaching Stream
- Email to Undergraduate Students - Teaching Stream
- SharePoint Email Consent
PTR Process
Reviews - Tenure Stream
Policies & Guidelines
- Policy and Procedures on Academic Appointments (2015, Sections I-V)
- The Provost’s memorandum, The Tenure Review Process and Tenure Check List (PDAD&C #134, revised 2004-05)
- Guidelines for the Assessment of Effectiveness of Teaching (*NEW 2018 UTSC GUIDELINES)
- Tenure Dossier Circulation Guidelines
Templates
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Interim and Tenure Review (AAPM TEMPLATES)
- Please ensure templates used are those for the PPAA 2015, and UTSC Teaching guidelines are circulated where relevant.
- Email to Student - Tenure Stream - Interim Review (UTSC TEMPLATE)
- Email to Student - Tenure Stream - Tenure Review (UTSC TEMPLATE)
Reviews - Teaching Stream
- Policy and Procedures on Academic Appointments (U of T 2015)
- Continuing Status Review - Teaching Stream (*NEW 2017 - UTSC Guidelines)
- A. Dossier checklist - Continuing status review.docx
- Letter to Initiate CSReview (TEMPLATE)
- Letter to Invite Members to Serve on CS Committee (TEMPLATE)
- Letter to Invite Members of the Teaching Evaluation Committee (TEMPLATE)
- Letter to Referees Requesting Written Assessment (TEMPLATE)
- Letter to Candidate Conveyance of Dossier (TEMPLATE)
- Letter to Candidate - Positive Recommendation (TEMPLATE)
- Letter to Candidate - Proposed_Negative Recommendation (TEMPLATE)
- Letter to Dean - Positive Recommendation (TEMPLATE)
- Letter to Dean - Negative Recommendation (TEMPLATE)
- Letter to Candidate - Negative Recommendation (TEMPLATE)
- Email to Student - Probationary Review (TEMPLATE)
- Email to Student - Continuing Status Review (TEMPLATE)
Research and Study Leave
Workload
Templates
Including templates for the following:
- recruitment
- appointment letters
- interim review
- tenure review - PPAA 2015 (New)
- tenure review - PPAA 2003
- continuing status revew
- promotions
- retirement
- salary increase
- and other.
Please click here for these Acadamic Administrative templates.
