Create a new campus group

NOTE: You must be a recognized club with the Department of Student Life (DSL) before you can get recognized by the Scarborough Campus Students Union (SCSU)

To apply for recognition, new student organizations must complete the following process:

1) Review the Policy on the Recognition of Campus Groups

Please ensure that you understand the Policy on the Recognition of Campus Groups set by U of T’s Governing Council.

2) Draft a Constitution

Your constitution is the document that will set out how your group operates; how you elect your executive, how you make decisions, and more.

constitution template is provided which covers many important categories and requires minimal changes.  The only sections that require changes are Name, Purpose, and the structure of your Executive.  There are other points throughout the document where you will need to input your groups’ name as well.  Do not change any of the democratic processes of the template (amendments, elections, removal of executives) as certain changes will not be accepted.

3) Submit the Recognition Form

Applying for official recognition involves applying online on the ULife website. Login and then click on “Apply for Recognition” under the “Group Recognition” tab.  After uploading your constitution (use the UTSC template from above, not the UTSG template on ULife) and finishing the application, you must then wait to be contacted by a Campus Groups staff member with further instructions. You will be contacted at the email address of the person who is listed as the ‘primary contact’. This can take up to two weeks during busy periods

If we notice any issues with your constitution, we will contact you about fixing them.

If you have any questions about this process, email campusgroups@utsc.utoronto.ca

4) The Recognition Meeting

When your organization is ready to be approved, you will be contacted to set up a meeting with staff from Campus Groups. At this meeting, you will be asked to read and sign a recognition agreement.  The other step required will be to attend a Campus Groups Orientation workshop, which will be discussed with you at the meeting.

At the meeting you may also be able to receive a Letter of Recognition, which is required if you would like to get your group recognized with the Scarborough Campus Students’ Union or if you would like to create a bank account/change signing authorities on an existing bank account.

NOTE: To get a Letter of Recognition, you need to ensure 3 people are listed on Ulife as group members with ‘bank signee’ authority’.  All three members need to have verified their Ulife access by clicking on a link in an email they will receive when they are added to Ulife as group members.  If they do not receive this email, have them check their junk mail folders.

Our group has submitted an application for recognition or renewal. How long does it take for the application to be processed?

Due to a high volume of applications and staff transitions during busy periods, applications can take up to 2 weeks to be processed. We apologize for the inconvenience.

Applications missing complete contact information, group details, and the group's constitution can delay the process further.  Revisions to a group's constitution or missing group information can extend the processing period. Your group will receive an email asking you for potential meeting times when we have processed your application.