FAQs
Personal information is only shared within the University on a need-to-know basis and only with officials who require access for official University tasks. Find out more about our Privacy Policy.
IPRO can provide summary or unit level data that are collected, analyzed and reported in support of institutional decision-making.
IPRO data requests should be in support of business requirements, such as:
- How has overall campus enrolment changed over the past five years?
- What is the projected demand for classroom space?
- What is the distribution of full-credit equivalent enrolment per faculty member across academic departments?
Requests that are not at summary level, such as an individual’s personal information or details about a transaction. Requests for data that are the purview of a particular department should be directed to the department responsible for that data. For example:
- A request for enrolment in a specific course should be directed to the Registrar's Office.
- A request for the job classification of specific staff in a department should be directed to Human Resource Services.
- Questions or specific details about a department's budget should be directed to the relevant budget officer in Financial Services.
UTSC Faculty, Staff and Librarians can submit a data request through the ServiceNow portal. External community members can submit requests for select data types (contingent on approval) by sending an email here.
If the data you are looking for are not already available on the Institutional Data page, UTSC Faculty, Staff and Librarians can submit a data request through the ServiceNow portal. External community members can submit requests for select data types (contingent on approval) by sending an email here.
You can continue to receive information from your existing provider. The intent of IPRO is to provide an additional level of decision support.
Enrolment
UG represents undergraduate students. GR represents graduate students.
ROSI: Repository of Student Information which is the U of T student information system.
Academic year: Begins each May 1 and runs through April 30. Each academic year is comprised of three terms – summer, fall, and winter. Session is also used to denote term.
Headcount: Count of persons, including both full-time and part-time students. This count is usually taken in the fall term, when the most students are enrolled at any one time.
Official count: This represents the enrolment count reported to the Ministry of Colleges and Universities (MCU). There is one count for each term; the count date is the middle of each term.
Full-Time student: UG student that is enrolled in 1.5 or more credit courses in a term.
Part-Time student: UG student that is enrolled in less than 1.5 credit courses in a term.
Full-Time and Part-Time status for graduate students is based on status selected at registration.
UG Year of Study: Assignment of year of study for students in 20-credit degree programs:
Year 1: less than 4 credits completed;
Year 2: 4.0 to 8.5 credits completed;
Year 3: 9.0 to 13.5 credits completed;
Year 4: 14+ credits completed.
Domestic student: Student that is a Canadian citizen or permanent resident.
International student: Non-Canadian citizen or non-permanent resident; students studying on visa; students who are citizens of foreign countries, including dependents of diplomats as well as students that have undetermined immigration status and refugees.
New intake: Students with a first-time session of registration in the current year. Excludes returning students with a registration in prior years.
UG Course load: Number of credit courses a student is registered in a term. The notional full course load is 2.5 per term or 5.0 over the fall/winter terms.
UG FTE: Full-time equivalent – this is calculated as a student’s credit course load in a term divided by 5. The divisor is 5 because a full-time student would normally take 5 full-credit equivalent courses in an academic year to finish a 20-credit degree in 4 years.
Space
COU: Council of Ontario Universities. This is the body that sets benchmarks for institutional space.
Classroom: A room used for scheduled instruction that does not require specialized equipment, such as microscopes, fume hoods, computers, etc. The COU standard is 57 hours per week that classrooms are available for use. Within this, the standard is 34 – 36 hours per week for scheduled instruction. This leaves time for non-instructional use of classrooms, such as meeting space, study space, conference use, etc. Scheduled instruction of classrooms are centrally managed by UTSC Registrar's Office.
NASM: Net assignable square metres, measured from inside walls and excluding common space such as corridors, public washrooms, stairwells, custodial closets, etc.
I / G index: This is the actual overall institutional space inventory divided by total COU generated space, where generated space is calculated based on the COU’s input factors for the amount of space an institution should have per type of use. For example, the COU space standard for classrooms is 1.11 NASMs per FTE student.
Faculty & Staff Complement
Faculty/Staff FTE: This is the full-time equivalent of an appointment, assessed from May 1 through April 30th. For example, a staff member working 4 days a week, 7.25 hours per day, has an 80% appointment.
USW: Non-academic United Steelworkers Union staff.
PM: Non-unionized professional/managerial staff.
CLTA: Contractually limited term appointment, in reference to academic staff.
CUPE: The Canadian Union of Public Employees.
HRIS: Human Resources Information System.