The CrashPlan backup software checks for newly created files or changes made to existing files on your computer every 30 minutes and backs them up. The retention period of your backup data is dependent on how long CrashPlan has been installed and may exceed a year.
The following table details the frequency and the versions captured by the CrashPlan backup system. The term version describes new changes saved to an existing file. This would be for events where changes are saved to a file but need to be reverted back to the original version later.
|Backup Frequency||Versions Kept|
|Up to 1 week||Every 4 hours|
|1 week - 90 days||Everday|
|90 days - 1 year||1 month|
|Over 1 year||6 months|
Files/folders deleted from your computer will be removed from your CrashPlan backup set after 30 days and cannot be restored.
The time to complete data restore from CrashPlan will depend on the volume of files and speed of the network connection. For optimal restore time, IITS recommends performing large data restores on campus while the computer is connected to the wired network.
Files stored in the following folders will not be backed up:
Should you have any files you don't wish to backup (personal files), please create a folder named Personal anywhere on your computer (Desktop, My Documents) to store your personal pictures, videos and documents. The backup software has been instructed to skip backing up any folders named Personal.
Deleted files are retained for 2 weeks then purged permentantly.
The following folders are setup for CrashPlan backup on PC and Mac computers :
|Pictures + Vidoes||Pictures + Movies (vidoes)|
|Outlook Local Mail||Library —> Address Book|
|Outlook Signatures||Library —> FireFox Profile (bookmarks)|
|Office Auto Recovery||Library —> Chrome Profile (bookmarks)|
|FireFox Bookmarks||Library —> Office 2011 AutoRecovery folder|
|Internet Explorer Favorites||Library —> Local Calendar (if not on Exchange)|
|Google Chrome Bookmarks||Library —> Office 2016 AutoRecovery folder|
|Thunderbird Local Mail||Library —> Outlook 2016 local Mail|
|Library —> Safari Profile (bookmarks)|
|Library —> Thunderbird (local mail)|
|Library —> Mac Mail local mail|
The University of Toronto's guideline for data encyrption requires that personal and other confidential information in electronic form be protected by properly implemented encryption unless it is kept in a secure server environment with appropriately restricted users rights.
View the University of Toronto Provost's Office guideline regarding security and personal information.
User accounts created by IITS have limited access to minimize the the chance for malware infection. Please contact IITS to install required work-related software or updates.
Staff computers have been configured to receive updates for the following software on weekly basis:
A Dell Kace message will pop up when reboot is required to complete the installation of a software update.
As part of an ongoing initiative of the University to secure email accounts, new advanced security features will be applied to the University of Toronto Microsoft 365 (M365) accounts as part of the rollout of Secure U (of T) advanced threat protections. These new features use advanced analytics to proactively identify cyberattacks in order to protect you and your account. This is a phased rollout and groups/individuals will be contacted in advance to notify them of their enrollment.
What advanced security features will be applied to my account?
As part of this update, Secure U (of T) will apply the following security features to your account.
These features will be applied to your account automatically when enrollment takes place. Once enrolled in the policy, there will be no impact on your account..
Copiers have a built-in hard drive which stores a digital copy of jobs printed, scanned or photocopied. If you have an end-of-lease copier, please ask the vendor to either secure wipe the hard drive or take it out so IIT may delete the data.
IITS also helps departments ensure that their new replacement copier has all the new security features such as encryption or on-demand secure wipe.