Work Term Performance & Grading

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Assessment During Your Work Term

During your work term, program faculty, the co-op coordinators and your employer/supervisor will evaluate your work term.  Based on this evaluation, a grade of CR (credit) or NCR (no credit) will be recorded on your transcript.

We will use three methods of evaluatiion during each work term: 

  1. the site visit and mid-term evaluation
  2. the final evaluation
  3. the work term project and ongoing reflections 

Site Visit


If you’re in a 4-month work term, we'll contact your employer after about seven weeks to arrange for a time for the Business Development Coordinator to come to your workplace to meet with you and your supervisor.

This meeting provides you, your supervisor and the Business Development Coordinator an opportunity to discuss how the work term is progressing so far. Typically, the Business Development Coordinator meets with you and your supervisor individually for about 20-30 minutes. The goal is to make sure that your term is going well, the role you're in is what was expected and that you have all the support you need to succeed.

If you don't have a site visit booked by halfway through your work term, please contact your Work Term Engagement Coordinator to arrange one.

Remember, we're here for you throughout your term. If you have any concerns during your work term, you do not have to wait for the site visit. If your work term is not going as planned, please reach out to your Work Term Engagement Coordinator.


Work Term Evaluations


Both you and your and supervisor will complete a mid-term and final evaluation, which will be emailed to you midway through and at the end of your work term. Some organizations have their own evaluations and in most cases, these evaluations can be submitted instead of (or in addition to) our final evaluation form.

Submission of both the mid-term and final evaluation is mandatory to meet the program’s graduation requirements, and you must receive a passing evaluation from your employer to be eligible for subsequent work terms and/or graduation.

In cases where work term performance evaluations are marked as "unsatisfactory",  we’ll investigate with you and your employer to determine if an action plan can be developed to improve future work terms. In more extreme situations, final work term evaluations marked as unsatisfactory may include withdrawal from the co-op program.

Getting Fired, Quitting or Ending a Work Term Early

We'll investigate any situations where students are fired from their work term. During this time, you will not be able to seek another work term.

  • If you were dismissed wtihout cause and are permitted to continue in the co-op program, we will work with you to develop an action plan to support your future success.
  • If, after our investigation, we conclude that you were dismissed with cause, the work term will be recorded on your transcript as a failed work term (NCR) which may result in your removal from the program.

Considering Quitting or Ending Work Term Early?

Contact your Work Term Engagement Coordinator before taking any action like quitting a co-op job or deciding to end your work term earlier than agreed to. As a friendly reminder, you are expected to uphold the commitment you made to the employer when you accepted the role. You are an ambassador of the University of Toronto and it is important that you conduct yourself with integrity and professionalism to present yourself and the University in the best light possible.

If you are having troubles on the work term, we want to help you resolve the situation. If there's no resolution to be seen, you'll need the approval from the Director or a designate to submit your resignation.

Quitting your work term without prior approval will result in a failed work term and removal from the co-op program.


Work Term Projects


Due date: the last day of the academic term (August 31, December 31, or April 30)

Depending on your program, your project may be a written report, an oral presentation, a poster presentation, or combination of these (i.e. a written report and oral presentation). Program-specific guidelines are summarized on the Arts and Science Co-op website.

It’s often best to have your work term project topic reviewed and approved by your workplace supervisor and academic program evaluator at least six weeks prior to the deadline date. This will ensure that you don't accidentally share any confidential information in the project and ensure you are selecting an appropriate topic.  

As with all your other academic work, you must ensure that your work is properly referenced. Plagiarism can result in removal from the co-op program and suspension from the University.


Late or Missing Projects


Unless you’ve previously arranged for an extension with the Co-op Office and your Program Supervisor, late or missing projects will not receive credit for the work term. 


Projects for 8, 12 or 16 month work terms


Are you a student on a work term of eight months or longer?

You may be required to submit a report/project after the 1st four months and then another after the completion of eight months.  Refer to your work term report guidelines prior to submitting your report to the Co-op Office.


Re-write for Work Term Project


If you don’t pass your work term project, you’ll have a chance to submit a rewritten version. This is due within two weeks of having received the failed project notification email from the Co-op Office. If you receive this email, you’ll need to review the feedback received and reach out to our Program Supervisor to discuss the feedback, and then submit your revised report to IC150 within two weeks. 


Presentation Dates


Poster and Oral Presentations typically take place in the 4th week of each term -- in May, September and January. 


Peer Networking Sessions

In the semester following your work term, you’ll be invited to participate in networking sessions with junior co-op students. In these sessions, you’ll share your co-op experiences with your peers and provide valuable insights to junior students who have just entered the program.  
 

Work Term Project Guidelines

Each program has work term project guidelines and criteria. Please review these carefully and if you have any questions, contact your Co-op Program Supervisor.


Computer & Mathematical Science



English



French, Linguistics, History, Philosophy, Psycholinguistics, Women & Gender Studies



Molecular Biology & Biotechnology


You must complete a work term presentation in addition to your written report. Details can be found in the Life Science Presentation Addendum. Be sure to contact your Program Supervisor prior to beginning your report, or if you have any questions.


Neuroscience



Physical & Environmental Sciences



Psychology or Mental Health Studies



Social Sciences (including City Studies, Health Studies, and Public Policy)


Social Sciences students in City Studies and Public Policy must complete a work term report and a work term presentation.