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Work Term Performance & Grading

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Assessment During Your Work Term

During your work term, program faculty, the co-op coordinators and your employer/supervisor will evaluate you.  Based on this evaluation, a grade of CR (credit) or NCR (no credit) will be recorded on your transcript.

We will use three methods of evaluation during each term: 

  1. the mid-term evaluation
  2. the final evaluation
  3. the work term project and ongoing reflections 

Site Visits

The site visit meeting provides you, your supervisor, and the Business Development Coordinator an opportunity to discuss how the work term is progressing so far. Typically, the Business Development Coordinator meets with you and your supervisor individually for about 20-30 minutes. The goal is to make sure that your term is going well, the role you're in is what was expected, and that you have all the support you need to succeed.

Work term visits take place in person, via Skype, or by phone with a member of our Business Development Team.

Their timing is typically:

4-month work terms

October - December February - March June - July

8-month work terms

December - January April - May August - September

Visits are arranged between the Business Development Coordinator and your work term supervisor. Once the meeting is set, you'll be copied on a confirmation email outlining the meeting date and time.

If you don't have a site visit booked by halfway through your work term (by the 2nd month for 4-month terms, or by the end of your 3rd month for 8-month terms) please contact to arrange one.

Remember, we're here for you throughout your term. If you have any concerns during your work term, you don't have to wait for the site visit. If your work term isn't going as planned, please reach out to your Work Term Engagement Coordinator.

What happens at a site visit meeting?

At this meeting, a member of Arts & Science Co-op's business development team comes to your work location to meet with you and your supervisor. These meeting are held separately to discuss your work term performance so far, plans for the rest of the term, and your feedback on the work term opportunity/organization.

Meetings are typically 20 minutes long.

How do I prepare for my site visit meeting?

Prior to the meeting, make sure that you complete the online self-evaluation independently (your supervisor should not be present). This evaluation is an opportunity for you to measure your own progress in a self-reflective way, and will allow opportunity for dialogue between yourself and your employer about your strengths or any areas of further development.


Work Term Evaluations

Both you and your and supervisor will complete a mid-term and final evaluation, which will be emailed to you midway through and at the end of your work term. Some organizations have their own evaluations and in most cases, these evaluations can be submitted instead of (or in addition to) our final evaluation form.

Submission of both the mid-term and final evaluation is mandatory to meet the program’s graduation requirements, and you must receive a passing evaluation from your employer to be eligible for subsequent work terms and/or graduation.

In cases where work term performance evaluations are marked as "unsatisfactory",  we’ll investigate with you and your employer to determine if an action plan can be developed to improve future work terms. In more extreme situations, final work term evaluations marked as unsatisfactory may include withdrawal from the co-op program.

What happens if I don't receive Satisfactory or higher on my mid-term evaluation (and how can I work on my areas of development)?

Depending on the feedback received at the mid-term visit or from the employer evaluations, we will be in touch to discuss areas of development and strategies for improvement over the remainder of the work term. In cases where performance is below satisfactory, an action plan will be developed in consultation with your supervisor to help guide and support your growth and success for the remainder of the work term. This can involve additional monitoring and check-ins, depending on the nature of the development area.

How am I being evaluated for the mid-term and final evaluations?

The midterm and final evaluations are similar to gauge your progress, regression, and overall development during the work term. 

These evaluations are completed online using a unique URL and login information that we'll send to you during your work term.

Getting fired

We'll investigate any situations where students are fired from their work term. During this time, you will not be able to seek another work term.

  • If you were dismissed without cause and are permitted to continue in the co-op program, we will work with you to develop an action plan to support your future success.
  • If, after our investigation, we conclude that you were dismissed with cause, the work term will be recorded on your transcript as a failed work term (NCR) which may result in your removal from the program.

Considering quitting or ending your work term early?

Contact your Work Term Engagement Coordinator before taking any action like quitting a co-op job or deciding to end your work term earlier than agreed to.

You are an ambassador of the University of Toronto and it's important that you conduct yourself with integrity and professionalism to present yourself and the University in the best light possible. This includes upholding the commitment you made to the employer when you accepted the co-op job offer.

If you're having difficulty on your work term, we want to help you resolve the situation. If there's no resolution to be seen, you'll need the approval from the Director or a designate to submit your resignation.

Quitting your work term without prior approval will result in a failed work term and removal from the co-op program.

Work Term Projects

Due date: the last day of the academic term (August 31, December 31, or April 30)

Depending on your program, your project may be a written report, an oral presentation, a poster presentation, or combination of these (i.e. a written report and oral presentation). Program-specific guidelines are summarized on the Arts and Science Co-op website.

It’s often best to have your work term project topic reviewed and approved by your workplace supervisor and academic program evaluator at least six weeks prior to the deadline date. This will ensure that you don't accidentally share any confidential information in the project and ensure you are selecting an appropriate topic.  

As with all your other academic work, you must ensure that your work is properly referenced. Plagiarism can result in removal from the co-op program and suspension from the University.


Late or Missing Projects

Unless you’ve previously arranged for an extension with the Co-op Office and your Program Supervisor, late or missing projects will not receive credit for the work term. 


Projects for 8, 12, or 16 month work terms

You may be required to submit a report/project after the 1st four months and then another after the completion of eight months. Refer to your work term report guidelines prior to submitting your report to the Co-op Office.


Rewriting your Work Term Project

If you don’t pass your work term project, you’ll have a chance to submit a rewritten version. This is due within two weeks of having received the failed project notification email from the Co-op Office. If you receive this email, you’ll need to review the feedback received and reach out to our Program Supervisor to discuss the feedback, and then submit your revised report to IC150 within two weeks. 


Presentation Dates

Poster and oral presentations typically take place in the 4th week of each term: in May, September and January. 


Peer Networking Sessions

In the semester following your work term, you’ll be invited to participate in networking sessions with junior co-op students. In these sessions, you’ll share your co-op experiences with your peers and provide valuable insights to junior students who have just entered the program.  

Work Term Project Guidelines

Each program has work term project guidelines and criteria. To access yours, refer to your Assignments page in your "on-work-term" course in Quercus.