Winter 2022 Updates

The Winter Term FAQ is at the bottom of the page. (Locker rental, practice room, guidelines for singers and actors, etc) 

 

Dear ACM students and colleagues,

Last week, Professors Cheryl Regehr and Kelly Hannah-Moffat—U of T’s Vice-President and Provost and Vice-President, People Strategy, Equity and Culture—shared a community-wide message with an update on the winter term. In that message, they explained that, effective Monday, Feb. 7, U of T will increase in-person teaching and activities across all campuses and faculties.

We want to summarize the key points and their significance for ACM.

In-Person Teaching

  • At ACM, we will increase in-person teaching and activities for courses, starting as follows.

Phase 1. Some practice-based courses in Studio Arts and Music, which were previously scheduled to begin in-person on Jan. 10 will begin in-person Feb. 7.

Phase 2. The remaining ACM courses, which were previously scheduled to begin in-person on Jan. 10 will begin Feb. 28.

  • If the current timetable indicates online for the course, it will continue online for the rest of the semester.
  • Delivery methods are detailed in the UTSC timetable, and any course-specific updates will be communicated on Quercus.
  • Out-of-province and international students who are currently making their way to UTSC should proceed based on this plan. All students and faculty are expected to attend their in-person courses.
  • Instructors are encouraged to be flexible in their approach to in-person classes. However, they are not required to conduct hybrid courses. · The UTSC Library is open to members of the U of T community.

On-Campus Work

  • Employees, research assistants, postdoctoral fellows, and staff currently working remotely should prepare to return to campus as of Monday, Feb. 7 (unless already covered by a pre-approved AWA) to support increased in-person teaching and learning and related activities. Staff will be contacted by their managers to discuss specific return-to-campus plans.
  • Alternative work arrangements will need to be in place beyond Feb. 7 for staff roles planning any hybrid capacity. Faculty members and librarians should contact the Dean, their Chair, Director or Supervisor to discuss their workload assignment if applicable.
  • All employees are expected to be within commuting distance of their workplace, unless approval is obtained in advance to work outside of Ontario. We continue to encourage flexibility and support for employees with childcare responsibilities resulting from potential cancellations of in-person classes for school-age children or daycare closures.

COVID-19 Vaccination

  • All students with on-campus activities and all employees, whether or not they are immediately required on campus, must upload proof of vaccination as required by the Council of Ontario Medical Officers of Health. Starting January 20, 2022, students who have not uploaded their proof of vaccine to UCheck will be removed from courses with in-person activities.
  • Members of the community continue to be required to complete the UCheck self-screening and have a green screen before coming to any U of T location.
  • We encourage everyone to receive an additional vaccination (booster) dose as they become eligible. More appointments are added to the provincial portal and local pharmacies daily. For those without an Ontario health card, the Health & Counselling Centre will offer some appointments to students on campus.
  • Answers to questions about the University’s vaccination mandate can be found on the university’s UTogether FAQs.

COVID-19 Measures

  • Everyone must wear a mask in all indoor spaces at UTSC; evidence points to the increased efficacy of medical masks.
  • To enter all university campuses, you will be required to present your completed UCheck self-assessment with a green result.
  • U of T has a limited supply of rapid screening kits. They will be used in priority contexts.

We have experienced challenging times these past few years and are grateful for the patience, care, and kindness of students, faculty, staff and friends. ACM looks forward to welcoming you back on campus.

If you require further support, the University has resources available for you:

  • Support for academic planning can be provided by the Academic Advising & Career Centre (aacc.utsc@utoronto.ca) and/or Manaal Hussain (acm-pa@utoronto.ca)
  • Questions concerning study permit or immigration related status should be directed to the International Student Centre (isc.utsc@utoronto.ca)
  • Students registered with AccessAbility Services should contact their Disability Consultant if they require additional supports (ability.utsc@utoronto.ca) · Support for physical and health related concerns can be found through Health & Wellness
  • Questions relating to registration, financial aid and/or scholarships and awards can be directed to the Registrar’s Office (askro.utsc@utoronto.ca)

FAQ

Covid-19 protocols

As we begin to return most courses back on campus, any in-person or on-campus activities are governed by the University’s Covid-19 protocols and policies. Everyone who comes on-campus is required to read and act in accordance with these protocols. Most important are the need to:

  1. Be fully vaccinated, which you can demonstrate with a vaccine certificate (or be in possession of a university endorsed vaccine exemption).
  2. Complete a Ucheck self-assessment on a daily basis.
  3. Wear an ASTM level 2 (ACM will supply some ASTM Level 3) mask
  4. Socially distance 2m from each other in corridors, lifts, eating areas, toilets etc…
  5. Observe guidance for instructional spaces – most teaching activities don’t require you to socially distance.

When you are on campus there will be signage that will explain the protocols. These include room capacity notices (where relevant), information about social distancing, mask wearing and sanitization processes. If you have any questions please see the links below, or contact the Manager Technical Operations who will try to assist you with your query.

Helpful links:

https://www.utsc.utoronto.ca/home/utogether

https://www.viceprovoststudents.utoronto.ca/covid-19/

Contact – Manager Technical Operations – acm-mto@utsc.utoronto.ca

 

UCheck

  • UCheck is the best way for everyone in the UTSC/U of T community to self-assess their Covid-19 status and we should sign in to it every time we come on campus.
  • UCheck requires users to upload their vaccine records as confirmation of a community member’s compliance with the vaccine mandate.
  • UCheck asks a series of questions that you have to answer, and if you pass those questions you will be permitted on campus
  • For more information on UCheck and some alternatives, please click on the link below.

 

For vaccine information

https://www.utoronto.ca/utogether/vaccines

More information about Rapid Antigen Screening (RAS):

https://www.utoronto.ca/utogether/rapid-screening

For information and access to UCheck

https://www.utoronto.ca/utogether/ucheck

For further support

Contact ACM Manager of Technical Operations - acm-mto@utsc.utoronto.ca

AA Building Exit and Entry Map

Mask Distribution – UTSC and ACM Policy and Procedure

Context

ACM has a stock of PPE (Personal Protective Equipment) including medical grade masks that we can provide to students, faculty and staff upon our return to in-person learning. We will maintain stocks for as long as we have budget to support this. We will prioritize students who don’t have the means to provide their own supply, and we are also committed to providing supplies all term long where heightened and prohibitively expensive PPE requirements have been required or where we are contractually obliged.

As a reminder campus ambassadors will be doing mask checks and will have stocks of medical masks on hand to provide to campus visitors who are not in possession of the correct PPE.

 

Distribution

These are the main places where a supply of masks and other PPE may be retrieved:

  • AA301 Departmental Assistant’s Office
  • SW109 Fab Lab
  • SW260B LLBT 
  • HW426 Manger of Technical Operations Office

The core stock of PPE is:

  • ASTM Level 3 medical grade masks
  • Hand sanitizer
  • Sanitizing wipes

We will also have a limited supply of:

  • Gloves (though not mandated in any risk assessments)

Specialized PPE is only available to courses/individuals with high risk activities that have been assessed through conversation with the Manager of Technical Operations, EHS (Environmental Health and Safety) and completion of our departmental risk assessment form (GAT):

  • N95 standard masks
  • N95 duck-billed masks
  • ASTM Level 3 window masks
  • Gloves
  • Face shields (disposable)
  • Face shields (industrial grade)
  • Bell covers
  • Performer masks
  • Spit cups
  • Spill pads 
  • The main supply of core PPE will be held in AA301, so this should be the main point of contact for most students, staff and faculty.
  • SW109 will have stock to be used by students/faculty using the Fab Lab workshop. 
  • SW260B will have a stock of PPE to be used by TAP courses in and around the LLBT. 
  • HW426 will hold stock for faculty in HW and all Specialized PPE needs.

 

Reuse of masks

Please note that this information is provided at your own risk and to your own comfort levels and best judgements. As we cannot guarantee a continued supply for all the department, if you need to bear the cost then there are strategies to reuse disposable masks to make the costs and environmental impact more bearable. These methods are not officially sanctioned or recommended by manufacturers, but some health bodies have considered reuse as a strategy at times of limited supply or financial shortages. There have also been academic reviews of these protocols and practices. The main recommendation is a rotation of 4-5 masks. After each day’s use, and assuming the mask is structurally fine and not contaminated, you take the mask and store it in a paper envelope, then move onto another mask the day after. As the Coronavirus is not expected to live beyond 72 hours on a surface like plastic/paper, after 4-5 days the mask should be good to reuse. It is further recommend that you don’t use masks on more than 4 occasions.There are some other strategies that mention washing, heating and disinfectants but these are more complex or require access to additional equipment/supplies. 

Sources –

Adios Corona https://en.adioscorona.org/themes-questions/masques.html

NY Times https://www.nytimes.com/wirecutter/blog/how-to-reuse-n95-kn95-and-other-disposable-masks/

FDA https://www.fda.gov/medical-devices/letters-health-care-providers/surgical-mask-and-gown-conservation-strategies-letter-health-care-providers

University of Alberta https://www.ualberta.ca/folio/2021/10/researchers-confirm-how-to-decontaminate-and-reuse-masks-during-covid19-pandemic.html

CDC crisis strategies https://www.cdc.gov/coronavirus/2019-ncov/hcp/respirators-strategy/index.html#crisis

 

 

ACM On Campus Courses

Protocols

  • Please maintain social distancing in non-instructional spaces
  • If you are in Studio Art, Music and Culture and TAPs programs you should refer to guidance about particular performance protocols and mask/face shield guidance.
  • Please follow sanitization protocols. The best protocol is to wash your hands before and after class, but feel free to make use of supplied wipes, hand sanitizer and other PPE.
  • Please do not sanitize or use any wipes/chemicals on any ACM pianos, musical instruments etc… With regards to AV equipment only sanitize with direct permission of faculty or technical staff.
  • No food is to be eaten in any teaching space under any conditions. Bottled water may be drunk (quickly remove your mask, take a sip then replace your mask)
  • If possible open any windows in the space to allow a better airflow.

Please also note:

  • If you are uncomfortable with any protocols please raise your concern with your faculty member. If you would feel better taking more precautions (e.g. wearing a face shield) this is normally fine and up to your personal preference.
  • Where possible take regular breaks outside of the instructional space.

 

For further information or support

Manager of Technical Operations - acm-mto@utsc.utoronto.ca

Locker Rental Info

Request for a locker at this MS Form. Please read the Department's established Locker Rental Policy (uoft.me/ACMLocker) before submission.

Instrument and Equipment Rental

 

Instrument Rental

  • Priority is given to students studying on one of our Music and Culture Performance courses such as Concert Band, String Orchestra and Small Ensemble. The next priority are students studying a Music and Culture course, the next priority is a student studying within ACM. Due to current Covid- 19 protocols it is unlikely we can lend to anyone outside of UTSC/U of T until further notice.
  • All students wishing to borrow an instrument should first contact their member of faculty to discuss their options. The member of faculty needs to approve any loans.
  • The faculty tutor will contact Colin Harris to confirm the instrument selection and he will confirm if the instrument is available. 
  • If the Manager Technical Operations confirms this is available the student must go to the UTSC Transact app to pay for their loan.
  • All instruments are loaned per term at a $50 rate.
  • Some accessories are available, but please note a mouthpiece will not be provided with the instrument.
  • Colin will arrange a pick-up time directly with the student.
  • Students will complete the Instrument Loan Form when picking up the instrument, observing all necessary Covid-19 protocols, including social distancing, mask wearing, access to PPE/sanitization supplies and clean pens.
  • We will contact all students 2 weeks prior to the end of the Fall Term to arrange a drop off date for their loaned item
  • Items will be inspected for wear and damage upon return

Technician responsible: 

Technical Director – Colin Harris colin.harris@utoronto.ca / 416-287-7190

 

Equipment Rental

  • Priority is given to students studying on one of our Studio Art Media practice courses. However equipment is available for ACM students, but for now we will not lend equipment to anyone outside of ACM.
  • All students wishing to borrow equipment should first contact their member of faculty to discuss their options.
  • The student will contact the Media Lab Technician with their request and they will confirm if the equipment is available.
  • If available the student must go to the UTSC Transact app to pay for their loan(s).
  • All equipment is loaned per term with e.g. cameras charged at $50 per term and smaller items charged at $20/$15/$10 per term
  • The Media Labs Technician will arrange a pick-up time directly with the student.
  • Students will complete the Instrument Loan Form when picking up the equipment, observing all necessary Covid-19 protocols, including social distancing, mask wearing, access to PPE/sanitization supplies and clean pens.
  • Media Labs Technician will contact all students 2 weeks prior to the end of the Fall Term to arrange a drop off date for their loaned item
  • Items will be inspected for wear and damage upon return

Technician responsible: 

Media Labs Technician – Manolo Mijares manolo.lugomijares@utoronto.ca

Practice Rooms

Room capacities

This will vary according to use. When you make a booking we will discuss your request.

 

Room bookings

Students should go to intranet.utsc.utoronto.ca and select the room they would like to book. 

 

Please can you encourage students to start making requests after 31 January (for room bookings after 7 Feb) so there is more capacity to respond.

General Policy

·       These will be available for 1 hour bookings 

·       Please avoid block-booking.

·       Rooms are available Mon-Fri 8am – 10pm

·       Please open windows when in use to improve air quality.

·       For solo performers – bookings will be straightforward to agree to as long as existing policy can be followed.

·       For use by multiple performers – bookings will be more complex and require clarity about who is using the space and what will they be performing on/with. 

·       Book at least 24 hours, and preferably 72 hours ahead of need, especially with more complex requests. Making a booking outside of normal office hours will only be responded to within normal business hours, and the same with regard to requests submitted at the weekend. 

·       No food in the practice room. Bottled water is permitted.

·       Please restore the room to its original condition when leaving

·       Please close all windows, switch off the light and lock the door after use.

·       Any problems with damage, maintenance, scheduling or adherence to rules should be reported immediately to the Departmental Assistant In Room AA301 or acm-mto@utsc.utoronto.ca

·       No private lessons may be undertaken in these spaces.

 

Health and Safety

-        The following performers must be 2m away from other people while performing

o   Singer – You must keep your mask on at all times, an N95 mask is preferred if available. 

o   Flute – You must use a flute mask and bell cover while performing. When you are not performing please put your Medical ASTM Level 2/3 mask back on.

o   Air instrument – You may remove your mask to perform, but you must use a bell cover. When you are not performing please put your Medical ASTM Level 2/3 mask back on.

-        The following performers do not need to socially distance (unless it is from a performer from the categories above.

o   Percussion, string and keyboard performers must wear a Medical ASTM Level 2/3 mask at all times.

-        Students who play an instrument with a condensation (aka spit) valve must bring a cloth/receptacle into which it can be emptied. Emptying valves onto the floor is not permitted.

-        Nobody but the performers noted in the room booking may use the space.

-        No external visitors without permission.

 

Sanitization and cleaning

The practice rooms are subject to a standard cleaning procedure. Please note that:

1.     Please wash your hands before and after use of the space.

2.     Sanitizing wipes should only be used on personal items, please do not use them on University owned equipment or instruments.

3.     No wipes/sanitizers should be used on the pianos at all. The technical team will undertake a periodic clean of the pianos in line with best practice to avoid damage to the lacquer finishes.

 

Main Contact:

Technical Manager | acm-mto@utsc.utoronto.ca

Backup Contact:

Media Technician | manolo.lugomijares@utoronto.ca

Departmental Assistant | acm-da@utsc.utoronto.ca

ACM Covid-19 guidance for instrument players, singers and actors

I play an air instrument

If you play an air instrument, in class, in a practice room or anywhere inside UTSC/University of Toronto you will need to:

1.    Socially distance (at least 2 metres) from any other person/player

2.    Remove your medical mask just before playing only

3.    Use a bell cover on your instrument any time you play

4.    Replace the mask on your face immediately after you finish playing

5.    Use a ‘puppy pee pad’ or ‘moisture absorbing pad’ or a paper cup to capture any moisture that comes from your instrument or it’s moisture valve.

Please note that optionally we have on order some performer masks (with cut outs to allow you to insert the mouthpiece of your instrument) – these can be provided to those who wish once they arrive.

 

I play a flute

If you play a flute, in class, in a practice room or anywhere inside UTSC/University of Toronto you will need to:

1.    Socially distance (at least 2 metres) from any other person/player

2.    Remove your medical mask just before playing only

3.    Put on your flute mask.

4.    Use a bell cover on your flute

5.    Take off the flute mask then replace the medical mask on your face immediately after you finish playing

6.    Use a ‘puppy pee pad’ or ‘moisture absorbing pad’ or a paper cup to capture any moisture that comes from your instrument or it’s moisture valve.

 

I play percussion/strings/keyboard

If you play percussion in class or in a practice room a UTSC/University of Toronto you will:

1.    Not need to socially distance from e.g. other percussionists, keyboardists or strings players. You will need to socially distance from singers and air instrument players as per the instructions above.

2.    Please keep your mask on at all times that you are on campus

 

I sing/shout

If you sing in class or you need to shout or yell as part of a performance/acting class, in a practice room or anywhere inside UTSC/University of Toronto you will need to:

1.    You must be socially distanced (at least 2 metres) from any other person/player

2.    You must wear an ASTM Medical Level 3 mask or N95 mask (if provided or required by your course)

3.    In rooms AA319 / AA320 / AA321 / AA322 / SY02 / SW334 / SW442 you will need to wear a face shield in addition to the mask* if other people are in the room with you.

4.    For AA312 / AA303 / AA304 / SW260B / SW335 you are not required to wear a face shield.

* We hope this will only be a short-term measure – if we can confirm that the air handling (air conditioning/heating) meets necessary standards, we will be able to remove this requirement.

 

I act

If you are not shouting or singing as part of your performance there are no more requirements for you than anyone else taking a class in Winter 2022. However, if prolonged close contact is needed or if you feel more comfortable, we will make face shields and gloves available. This may also be required by a faculty member if the activity brings with it more risks.

 

 

BV494 – ACM iMac Computer Suite – Independent study use

  • There are 28 copies of Adobe CC available in BV494 on the iMacs in this computer suite.
  • The room has a capacity of 28 people for independent study in the
  • It is not possible for students to book time on a computer, the computers in BV494 are available only on a first come, first serve basis.

For further information or support

https://www.utsc.utoronto.ca/iits/

Contact IITS on 416 287 4357 or email askshd.utsc@utoronto.ca to ask about BV494 or e.g. if it is busy or not prior to making a journey to campus.

Software

  • Students studying some Studio Art courses are provided access to Adobe CC and some students studying Music and Culture courses have access to licensed Music Software. If you should be able to access this but are having problems with your login please contact the Manager Technical Operations acm-mto@utsc.utoronto.ca
  • For support using Adobe CC please contact the Media Labs Technician – manolo.lugomijares@utoronto.ca
  • For support using any Music Software please contact acmtech.utsc@utoronto.ca and a technician will contact you to help support you.