University of Toronto at Scarborough 2003/2004 Calendar
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Academic Regulations

Student responsibility

Students are responsible for making themselves familiar with the information in this Calendar, particularly with this section, as well as instructions published periodically by the Registrar's Office. Students whose registration contravenes the regulations may be withdrawn from courses, regardless of when the contravention comes to light. Members of the Registrar's Office and Advising, Career & Student Success Services will assist students in interpreting the regulations and explaining their application in particular cases. Where appropriate, they will help those who encounter special difficulties to request special consideration.

Calendar changes

The information published in this calendar outlines the rules, regulations, curricula and Programs for the University of Toronto at Scarborough.

The University of Toronto at Scarborough reserves the right to change without notice any information contained in this Calendar, including any rule or regulation. The publication of information in this Calendar does not bind the University to the provision of courses, Programs or facilities as listed herein.

Enrolment limits

The University of Toronto at Scarborough reserves the right to limit the number of registrants in any Program or course where the number of qualified students exceeds the teaching or other resources available. As far as possible, places will be available for incoming students in A-level courses.

Photo identification cards - Tcards

All students are required to have a photo identification card (Tcard). The identification card serves as both proof of registration and a library card. Students who do not have a Tcard should obtain one from the Registrar's Office. Cards are provided free of charge to all new students. A fee is charged to replace cards.

Students in debt to the University

University of Toronto at Scarborough imposes the following academic sanctions on students in debt to the University:

The following debts are taken into consideration when applying sanctions:

Student Record System (ROSI)

University of Toronto student records are maintained by a student-friendly system called ROSI. ROSI is accessible on-line at http://www.rosi.utoronto.ca

Course key

The Course Code


  1. The Subject Abbreviation
    The first three characters of the course code indicate, in an abbreviated form, the discipline or subject area of the course. ANTA01H3 "ANT" indicates a course in Anthropology; CHMB41H3 "CHM" indicates a course in Chemistry; HISD50H3 "HIS" indicates a course in History.
  2. The Course Level
    The fourth character of the course code indicates the level of the course with "A" indicating the most elementary level and "D" the most advanced
  3. The Course Number
    The fifth and sixth characters of the course code are course numbers. In most disciplines, these numbers have no significance, except to identify the course in a shorthand form.

  4. Credit Value of a Course
    The seventh character of the course code indicates the credit value of a course as follows:
    Final Letter Credit Value
    Y Full Credit
    H Half Credit
  5. Campus
    The '3' at the end of the code indicates a course on the Scarborough Campus of the University of Toronto.
  6. Section Code
    Section code indicates the duration of the course. This information is not contained in the course code but is provided in the course timetable.

Exclusions, Prerequisites and Corequisites


  1. Exclusions
    A student may not register for credit in a course which lists, as an exclusion, one which the student is also taking or has already passed. Courses are not always mutually exclusive, so it is important to check the entries for both courses when one lists the other as an exclusion.
  2. Prerequisites
    A student must have passed the prerequisite course before enrolling in the course being described. Instructors are permitted to waive prerequisites if they feel that there are adequate grounds for so doing. If a student registers in a course without meeting its prerequisite and without obtaining a specific waiver, the student may be withdrawn from the course at any time. Students who are not withdrawn from the course remain in it at their own risk for lack of the prerequisite is not grounds for special consideration. Students who complete courses for which they have obtained a waiver of specific prerequisites may not subsequently obtain credit for the less-advanced prerequisite courses.
  3. Corequisites
    Students must either already have passed the co-requisite course, or must enrol in it at the same time as they take the course being described. Instructors are permitted to waive co-requisites if they feel that there are adequate grounds for so doing. If students register in a course without meeting its co-requisite, or if they withdraw from the co-required course without obtaining a specific waiver of the co-requisite, they may be withdrawn from the course at any time. Students who are not withdrawn from the course remain in it at their own risk for lack of the co-requisite is not grounds for special consideration.
  4. Prerequisites in Square brackets
    Square Brackets are used in prerequisites to indicate aggregate or alternate choices example: [ENGB01Y3 & ENGB02Y3] or [ENGB05Y3] or [ENGA11Y3 & one B-level course in Humanities or Social Sciences.]
  5. Exclusions, Prerequisites and Corequisites in Parentheses
    Some exclusions and some prerequisite and co-requisite courses are enclosed in parentheses; example (MATA26Y). This indicates that the course is no longer in the curriculum. Students who have already passed an excluded course contained in parentheses may not take the course being described. Students who have completed, in a previous session, a prerequisite or co-requisite course contained in parentheses may make use of the course to meet the requirements of the course being described.

NOTE: Although it may not be in this Calendar , some Faculty of Arts and Science (St. George) or University of Toronto at Mississauga (UTM) courses may be exclusions to UTSC courses and vice versa. If UTSC, UTM and St. George courses have similar titles or content, contact the Departmental or Divisional Office offering the course(s) to determine if the course(s) content is so similar that the courses should be considered as exclusions.

Supervised Reading, Supervised Research and Independent Study Courses

Students in these courses work under the direction of a faculty member with whom they meet periodically or in whose laboratory they work. Students must obtain written permission of instructors before enrolling in them. (Forms are available from the Registrar's Office.) Please note that some disciplines require submission of their own special application forms for courses of this type in addition to the Supervised Study form.

Course selection

In selecting their courses, students must adhere to the following regulations.

  1. Prerequisites and co-requisites for each course, as stated in the course description, must be met, unless waived by the instructor.
  2. Students may not register for credit for a course if they have already passed another course shown in the course description as an exclusion to that course.
  3. Students may not re-register for credit in a course if they have already passed that course. Students may re-register in a course they have taken, but failed. In the latter case, both registrations in the course are shown on the student's record, and both grades count in the student's grade point average.
  4. Students may not register for credit in a course which is a specific prerequisite for a course they have already passed. This rule does not apply in the case of non-specific prerequisites (such as "one full credit in English") or in the case where one of two or more completely different courses may serve as prerequisite.
  5. Where students may not register in courses for credit, they may register in them as extra courses. In such cases, both registrations in the course are shown on the student's record but the second grade is not included in the student's grade point average nor does the course count towards the degree.
  6. Students may normally select as many courses as they wish each session. Students should, however, note the following:
  7. Students who wish to register in courses in the Faculty of Arts and Science or at the University of Toronto at Mississauga should consult page 270 of this Calendar. There are limits to the number of courses which may be taken on other campuses.
  8. Full-time students are those students who register in at least 1.5 full credits in any session.
  9. Students who are restricted to part-time studies may have a load of no more than 1.25 full credit equivalents in any session until they have completed at least 3.0 full credit equivalents and have a cumulative grade point average of at least 2.00.
  10. Students must register for their courses in accordance with instructions issued each session by the Registrar's Office. Students who wish to change their registration:
  11. Where multi-sectioned courses have a common examination, students enrolled in an evening section of the course may be required to sit an examination during the day and vice versa. Students may also be required to write Saturday term tests or examinations.

Registration

Students are responsible for the accuracy of their own registration. When selecting, adding and dropping courses in ROSI, they should always list their courses upon completing the transaction. Registration consists of two basic steps:
  1. Course selection, and
  2. Fees payment.

Both must be completed by the appropriate deadlines in order to be considered a "registered" student and to retain a place in any course selected. (For deadlines and further information, see the registration guide or the Registrar's Office website at http://www.utsc.utoronto.ca//registrar.) NOTE: Degree students who have completed 4.0 or more full credits must ensure that they are in an appropriate combination of Subject POSts before they may select courses.

Course selection

Courses may be selected through ROSI. (For regulations on course selection, see above.)

Fees payment

All fees are posted to the student's account. Information on the fees process is included in the registration package. Students will also receive an invoice detailing fees payable for their program of study. For further information go to http://www.fees.utoronto.ca or contact Student Accounts, University of Toronto, 215 Huron St, Toronto, Ontario, M5S 1A2; telephone: 416-978-2142; fax 416-978-5572; email fees@finance.utoronto.ca

Program registration

All degree students with at least 4.0 credits are required to register in their Specialist, Major or Minor Programs. Students may only register in Programs offered by University of Toronto at Scarborough. (For regulations governing Programs, see page 16 of this Calendar.)

Summer Session

Students who registered at UTSC in the 2002 Summer, the 2002 Fall or the 2003 Winter Sessions and who are not on suspension are automatically eligible to register and may pick up their registration packages at the Registrar's Office. Other students who want to register should contact the Registrar's Office.

Fall & Winter Sessions

Students who registered at UTSC in the 2002 Fall, the 2003 Winter or the 2004 Summer Session and who are not on suspension are automatically eligible to register and may pick up their registration packages at the Registrar's Office. Other students who want to register should contact the Registrar's Office.

ROSI Services

ROSI Services are available through ROSI's page: http://www.rosi.utoronto.ca UTSC students may use this service to:

Access to ROSI is through Person ID (student number) and a six-digit personal identification number (PIN). All PINs are set initially to year, month and day of birth (e.g. 850323 = March 23, 1985) and must be changed to one of the student's own choice before access to the services is granted. (Students accessing ROSI for the first time will be prompted to change PIN. At the same time they should set their PIN up for reactivation - see below.) For security there is a limit on the number of attempts which can be made to enter PIN. Students who exceed the limit will have their access to ROSI suspended. Students whose access has been suspended or who have forgotten their PIN can reactivate their PIN themselves. Students who have not set up PIN reactivation in advance, should contact the Registrar's Office immediately. Access will not be restored without photo identification.

Student System Access Fee

Incidental fees include a Student System Access fee.

Further information on ROSI is included in the registration material.

University">http://www.utsc.utoronto.ca">University of Toronto at Scarborough Home Page (http://www.utsc.utoronto.ca)

Available information includes:

Course changes

Students may add courses or drop courses without academic penalty through ROSI up to the dates stated in the Sessional Dates and Deadlines section on page 8. The deadlines for adding or dropping courses are strictly applied.

Students who make changes through ROSI should end their transaction by listing their courses to ensure that the change has been processed properly. They will not receive written confirmation of the change but it will be recorded in the detailed transaction log kept by the University which can be accessed through ROSI's Page.

At the time students add a course to their record they are accepting responsibility for fees payment for it. Students who drop courses by the appropriate deadline may be entitled to a fees adjustment. (See the fees information published each session for more information at (http://www.fees.utoronto.ca/.)

Note: Exceptions to the university's fees refund schedule are made only in the case of error on the university's part.

Adding a course

Some courses have a restricted admission and may require approval before students are allowed to enrol in them. Restricted courses and the approval required will be listed in the Timetable at http://www.utsc.utoronto.ca//registrar.

Changing Meeting sections in a course

Students may change meeting sections in a course at any time provided that, if the change takes place after the deadline for adding the course, they have appropriate approval. Approval normally comes from the instructor of the new meeting section or from the course coordinator. Changes must be recorded at the Registrar's Office through ROSI (until the last day to add the course) and on a course selection form thereafter.

Dropping a course

If students withdraw from a course by the appropriate deadline, no record of registration is shown on the student's transcript.

If students cease to complete course requirements but do not withdraw officially by the deadline, a grade based on the marks awarded (including a zero for any incomplete work) will be recorded.

Withdrawal from the session

Students dropping all their courses in a session may wish to speak to an academic advisor about the academic and financial consequences of withdrawal.

Standing in a course

Grading scheme (as of September 1998)

Students are assigned a grade in each course, as follows (Grades earned prior to September 1998 will remain as originally reported):
Grade Point Grade Value Percentage Equivalent Definition
A+ 4.0 90-100
A 4.0 85-89 Excellent
A- 3.7 80-84
B+ 3.3 77-79
B 3.0 73-76 Good
B- 2.7 70-72
C+ 2.3 67-69
C 2.0 63-66 Adequate
C- 1.7 60-62
D+ 1.3 57-59
D 1.0 53-56 Marginal
D- 0.7 50-52
CR No value Credit in a Credit-/No-credit course
F 0.0 0-49 Wholly Inadequate
NCR 0.0 No Value No credit in Credit-/No-credit course

Grades of 'F' and 'NCR' are failing grades, yielding no standing in a course and no degree credit. Students are cautioned that a numerical score on an assignment is not deemed to be automatically equivalent to the corresponding letter grade.

Credit/No credit courses

In some courses, such as certain visual and performing arts courses, specific letter grades may not be assigned. Students may instead be graded on a Credit/No credit (CR/NCR) system.

The grade of "No credit" is a failing grade. Where students earn a grade of "Credit" in a course, the course is not included in the grade point average; where students earn a grade of "No Credit", the course is included as an 'F' (value zero) in the grade point average.

Aegrotat standing

On petition, a grade of "Aegrotat" (AEG) may be assigned. This grade is assigned on the basis of work completed where medical or similar evidence demonstrates that a student is unable to complete course requirements within a reasonable time, and where a student has already completed at least 60% of the work of the course with a grade of C minus or better. Where a student is assigned Aegrotat standing, the course is not included in any grade point average. Students who require a letter grade will be expected to complete the work of the course.

Extra (EXT) courses

Extra courses are those courses in which students may not register for credit (see "Course Selection" on page 266). The course and its grade will appear on the student's transcript (designated as an extra course) but the grade will not be included in any grade point average.

Other notations

The following have no grade point value and do not yield credit:
WDR = Withdrawal by petition without academic penalty after the relevant deadline. (See "Special Consideration, Petitions and Appeals" on page 284.)
GWR = Grade withheld pending review
NGA = No grade available
SDF = Standing deferred on the basis of incomplete course work because of medical or similar means.
IPR = In progress

Overall standing

Grade point averages (GPAs)
  1. A grade point average is calculated as follows: the grade points earned in each full credit course and one-half the grade points earned in each half-credit course are added together and this total is divided by the number of full credit equivalents taken.
  2. A sessional grade point average is calculated on the basis of all courses taken in a given session (Summer, Fall, Winter) having a grade point value.
  3. A cumulative grade point average is calculated on the basis of all courses taken having a grade point value.
  4. An annual grade point average is calculated on the basis of all courses taken in the Fall/Winter Sessions (September-May) having a grade point value. This is provided for information only and is not used for the assessment of academic status.
  5. Sessional and cumulative grade point averages will be calculated at the end of each session and included on the student's academic record and transcript.

Determination of academic status

Academic status will be determined as follows for students who have attempted at least three full credit equivalents since beginning their studies at the University of Toronto at Scarborough or in other arts and science divisions of the University. It is determined at the end of each Session.

  1. In good standing
    Students who maintain a cumulative grade point average of 1.60 or better are said to be "in good standing".
  2. On probation
  3. Probation cleared
    Students may clear probation by achieving a cumulative GPA of 1.60 or better. Students who have cleared probation shall be said to be again "in good standing".
  4. Probation continued
    Students may continue on probation by achieving a sessional grade point average of at least 1.60 in each session until such time as they return to good standing.
  5. Suspended or refused further registration
    Students who, by the end of a given session, have not either cleared probation or achieved a sessional grade point average of at least 1.60 shall be liable for suspension or refusal of further registration as follows, regardless of the number of credits taken in the session:

Determination of academic status for students admitted on condition

In certain circumstances, students who do not meet normal admission requirements may be admitted "on condition". The academic status of such students is determined according to the following rules:

  1. The status of students admitted on condition will be assessed at the end of the session in which such students complete their third full-credit equivalent.
  2. Where such students earn a cumulative grade point average of 1.60 or better, their conditional status will be removed, and they will be said to be "in good standing".
  3. Where such students earn a cumulative grade point average of less than 1.60, they will be refused further registration.

Determination of academic status for re-enrolling students at University of Toronto at Scarborough

Students who have studied at other institutions since their last registration at UTSC must arrange for official transcripts of other post-secondary studies to be sent to University of Toronto at Scarborough upon application for re-enrolment. Performance in courses taken elsewhere (including other divisions of the University of Toronto) will be taken into consideration in determining whether to approve the application and whether to make any change in the student's academic status. Students who study at other universities without prior permission from University of Toronto at Scarborough are unlikely to be eligible for transfer credit for such study. See also the section "Study at other universities".

Grade Reports

Final grades and academic standing are made available through ROSI. Grades are available as soon as they have been submitted and approved. Academic standing is available in September, January and May. Grade reports are mailed only to students who are on academic probation, suspended or refused further registration.

Study at other institutions or other divisions of the University of Toronto

Courses taken for credit by degree students while registered at the University of Toronto's Faculty of Arts and Science or at the University of Toronto at Mississauga are normally included in University of Toronto at Scarborough grade point averages, as are all University of Toronto courses taken for credit while registered at University of Toronto at Scarborough. Courses taken while registered at other institutions or other divisions of the University of Toronto are not normally included in grade point averages.

Courses on other campuses

Students are permitted to take up to 5.0 full credit equivalents in other arts and science divisions of the University of Toronto. No more than 1.0 of a student's first 4.0 full credit equivalents may be taken on another campus. Students may be withdrawn from courses after classes have started if their registration violates these rules. (Students who first registered at UTSC in Fall 2002/Winter 2003 or earlier may, if they wish, follow the rules outlined in the 2002/2003 Calendar .)

NOTE: Only programs offered by the University of Toronto at Scarborough may be used to fulfill degree requirements.

Courses in Other Faculties

Students are not permitted to register for courses in Faculties other than the arts and science divisions of the University unless they have received permission by petition or unless the courses are required by their Specialist or Major Program.

Transfer to other Arts and Science Faculties

Students who are contemplating transfers to other divisions of the University should be aware that the University of Toronto at Scarborough is in fact a separate faculty and rules covering students at University of Toronto at Scarborough may differ from those in the other arts and science divisions. Students are urged to consult the Office of Admissions and Awards at 315 Bloor Street West to establish how they will be affected by transferring from one arts and science division to another.

Study at other universities

Students who wish to take courses at another university and have credits transferred to UTSC must receive permission from UTSC to do so prior to taking the courses. Students who study at other institutions without UTSC's approval in advance do so at their own risk since permission to transfer credit is not usually granted after the course has been taken. Students should also be aware that duplication of previous study is not permitted. Students who study at another institution after leaving UTSC are required to supply official transcripts upon re-enrolment. Grades attained at other universities may affect a student's academic status.

There are three types of Programs where credit transfer is considered. A Letter of Permission allows a student to study at a university similar in setting to the University of Toronto. Usually, students are studying on a part-time basis on a Letter of Permission. The Study Elsewhere program allows a student to study full-time at an accredited university in a different cultural setting to enhance the student's educational experience. The program is called "Study Elsewhere" where we do not have exchange agreements in place with other universities. Where we do have exchange agreements with other universities, the program is called the Student Exchange Program. The advantage of a Student Exchange program is that students pay fees at the home university. The regulations governing the Programs are different.

Another option for studying abroad is available. Woodsworth College administers an international program in the summer session and welcomes applications from UTSC students to take UofT courses abroad See section (iv) below.

(i) Letters of Permission

To take a course at another university, students must, in advance, apply for and receive a "Letter of Permission" from UTSC. Requests should be addressed to the Assistant Registrar-Admissions, Room S303F . Apply at least three weeks prior to the start of the course. Requests should include the name of the university, the course number, title and description. Courses requested must be appropriate for degree credit at UTSC. In addition the student must give reasons why the Letter of Permission is necessary.

To be considered, a student must have completed the equivalent of 5.0 full credits and be in good standing. A maximum of 5.0 full credits may be obtained on a Letter of Permission. If a student has received 5.0 or more full credits as transfer credits upon admission, it is unlikely that a Letter of Permission will be allowed. Letters of Permission are not normally granted for study at institutions within Toronto and surrounding regions. Only 1.0 full credit at the C level or D level will be permitted to be taken on a Letter of Permission. A student who completes the final credit(s) for the degree during the Winter Session may not apply to graduate at the June convocation but may apply for graduation at the November convocation.

A fee will be charged for each Letter of Permission.

Special Note: French Summer Immersion Programs

The Summer Language Bursary Program (SLBP) is administered by the Council of Ministers of Education, Government of Canada, in co-operation with the appropriate provincial department. In Ontario, this is the Ministry of Training, Colleges and Universities.

Students interested in this five-week immersion Program (in Quebec or elsewhere in Canada) should complete the bursary forms promptly upon distribution by the Ministry. Check with the Advising, Career and Student Success Centre in December for expected date of arrival. The application may also be downloaded from the Ministry Website: http://www.cmec.ca/olp/html/english/SLBP/SLBP_E_master.htm

Speak to the Assistant Registrar-Admissions and the Study-Elsewhere Supervisor in French for advice about choosing three universities offering courses which most closely correspond to the curriculum at the University of Toronto. If you wish to be considered for transfer credit, choose programs offered at "degree-granting" institutions (not colleges) and sponsored by Arts and Science type faculties (not professional faculties). Submit the form to the Registrar's Office (Room S303) to verify registration and mail promptly to enhance your chances of obtaining your first choice of university. Once you know the university to which you have been accepted and at least three weeks before your departure, apply for a Letter of Permission. You will be advised of the level in which you must register in order to be eligible for the credit to be transferred.

(ii) Study Elsewhere Program

To apply for a Study Elsewhere Program, students may obtain an application from the Assistant Registrar-Admissions or the Associate Dean. The application requires details about the proposed courses and asks students to show how the intended studies will enhance their studies at UTSC. Students who intend to count the courses towards Program requirements must obtain the approval of the Program Supervisor before submitting the application. Students normally apply for a Study Elsewhere year during the third year of a four-year Program. However students may apply after completing four full-course equivalents at UTSC. To be eligible a student must have a cumulative grade point average of 2.5 or better. Students must normally return to UTSC to complete the final year of study. A maximum of 5.0 full-course equivalents will be considered for transfer.

Deadline to apply: February 1

The application will be reviewed by the Study Elsewhere Committee.

Since there may be limited information about foreign universities, students should begin their research early in October. Most often students register at the host university and follow its courses for credit. It is possible that students may arrange to take University of Toronto independent study or supervised reading courses under supervision from University of Toronto faculty.

(iii) Student Exchange Programs

The University of Toronto operates several institution-wide student exchange programs, providing excellent opportunities for academic and cultural experiences abroad and in other regions of Canada. Interested students apply through the International Student Exchange Office (ISXO). The application deadline for most programs is normally in early February while that for the Ontario/Baden-W¸rttemberg Program is normally in early January. A typical application is comprised of an application form, academic transcripts, rÈsumÈ and photos, and two reference letters. Candidates who qualify for the programs to which they have applied are invited for interviews. Applicants are selected for nomination based on the whole application package, including the interviews. If nominated, students then submit applications directly to the host institutions. Though it rarely happens, partner institutions reserve the right to refuse nominated students. As the Herstmonceux Castle Program (CUSAP) and the Study Abroad Program at Nantes are not exchange programs, the application procedure is different - contact ISXO for details.

If accepted, UTSC students must seek approval from Program Supervisors and Admissions & Student Recruitment at UTSC for courses they intend to take, using the Course Recommendation Form issued with the nomination package.

Below is a list of institutions at which undergraduate programs are available.

International Programs:

Australia
Australian National University
University of Melbourne
University of New South Wales
University of Queensland
University of Sydney

Barbados
University of the West Indies (Cave Hill)

China
Chinese University of Hong Kong
University of Hong Kong

Denmark
The University of Aarhus

England
Herstmonceux Castle (CUSAP)
Lancaster University
University of Birmingham
University of Manchester
University of Nottingham

Estonia
University of Tartu

France
Lyon 1 (Claude Bernard University)
Lyon 2 (LumiËre University)
Lyon 3 (Jean Moulin University)
Sciences Po (Paris)
Study Abroad Program at Nantes

Germany
Humboldt University at Berlin
Ontario/Baden-W¸rtemberg Program
(a regional program)
Summer University in Stuttgart
University of Bonn
University of Freiburg

Israel
Tel Aviv University

Italy
University of Venice

Jamaica
University of the West Indies (Mona)

Japan
Kyoto University
Nihon University
Waseda University

The Netherlands
The University of Amsterdam

New Zealand
University of Auckland
University of Otago

Scotland
University of Edinburgh
University of Glasgow
University of Strathcylde

Singapore
Nanyang Technological University
National University of Singapore

Sweden
Lund University
Uppsala University

Taiwan
National Taiwan University

Trinidad and Tobago
University of the West Indies (St. Augustine)

Canadian Programs:
Canada Exchange Scholars Program (CANEX):
McGill University
McMaster University
Queen's University
UniversitÈ Laval
UniversitÈ de MontrÈal
University of Alberta
University of British Columbia
University of Waterloo
University of Western Ontario

For further information, applications and up-dated list of current exchange programs, please contact:

International Student Exchange Office
Koffler Student Services Centre, Room 202
214 College St., Toronto, ON M5T 2Z9
Tel: 416-946-3138, Fax: 416-978-6110
E-mail: student.exchange@utoronto.ca, Website: http://www.utoronto.ca/student.exchange

(iv) UofT Faculty of Arts and Science International Summer Session Programs

International summer session programs are administered by Woodsworth College in several countries including England, France, Germany, Mexico, China, Italy, Jordan and Australia. Students take regular University of Toronto undergraduate degree courses at a distinguished university local to the area. The classes are taught in English, with the exception of some language courses. Financial aid is available for some programs.

Contact Woodsworth College for more information:
Professional and International Programs
119 St. George St. Room 231/233
Phone 416-978-8713
e-mail: summer.program@utoronto.ca
website: http://www.summerabroad.utoronto.ca

Grades and Accountability

Students registering in courses offered by the University of Toronto receive grades in the normal manner.

To receive credit for other courses, the student must earn one full grade higher than the minimum passing grade (i.e. a C minus or better at universities using a grading scale similar to that of the University of Toronto). Grades are not recorded on transcripts and are not included in any grade point averages. The student must arrange for the host university to send an official transcript to University of Toronto at Scarborough promptly after completion of the course. Students who do not register or who withdraw without academic penalty must arrange for a letter from the Registrar of the host university confirming this. Failure to meet this or the minimum grade requirement will result in the notation of "no credit" or failure being entered on the student's transcript at University of Toronto.

Fees and Aid

Students pay the appropriate fees to the host university and a Study Elsewhere fee or Letter or Permission fee will be charged by the University of Toronto at Scarborough. Students who would be eligible for financial assistance through the Ontario Student Assistance Program for study at University of Toronto at Scarborough may be eligible for similar assistance in their Study Elsewhere year. (Consult the Student Awards division of Admissions and Awards at 416-978-2190.)

Academic transcripts

The academic transcript is the official statement of the academic record of each student.

Contents

The transcript records the following information:

  1. Information to identify the student: full name and university student number.
  2. The student's academic record, listed chronologically by session.
  3. The following kinds of special consideration granted by petition. (See "Special Consideration, Petitions and Appeals" on page 284.)

Ordering Official Copies

Students may obtain copies of their academic transcripts, subject to reasonable notice and upon payment of a fee (per transcript copy). All requests for transcripts are processed centrally at the University of Toronto Transcript Centre on the St. George Campus. Copies of transcripts may be requested via the Student Web Service (SWS) at the following address: http://www.rosi.utoronto.ca . Requests may also be made in person, or by writing to the University of Toronto Transcript Production Centre, 100 St. George Street, Room #1006, Toronto, ON M5S 3G3.

Payment by mail should take the form of a cheque or money order payable to "The University of Toronto". Telephone requests cannot be accepted. To prevent tampering, most institutional recipients insist that the transcript copy be sent directly to them.

Unofficial Copies

Students can obtain an unofficial copy of their academic history at no cost directly from the Student Web Service: http://www.rosi.utoronto.ca .

Policy on access to student records

  1. Preamble
    1. Academic records of students are ultimately the property of the University, and it is the responsibility of the University to establish overall University policy in this area. This policy establishes university-wide aims, objectives, criteria and procedures which shall apply to the academic records of students of academic divisions of the University.
    2. The purpose of this policy is to combine consistency with flexibility in such a way as to ensure that:

      1. Students, alumni and former students are allowed as great a degree of access to their own academic records as is academically justifiable and administratively feasible.

      2. A student's right to privacy in relation to his or her academic records is safeguarded as far as both internal university access and external public access are concerned.

      3. There will be a basic university-wide consistency in the kinds of information collected, recorded, filed and made available.

      4. In keeping with the pluralistic nature of the University academic divisions may retain some flexibility in the implementation and application of the policies established within this document.
    3. Individual divisional regulations and procedures on access to student academic records, including the statement in the divisional calendar concerning such, shall be reported by the Provost to the Committee on Academic Policy and Programs. Any subsequent revisions shall also be reported.
    4. This policy supersedes the 1979 access policy for undergraduate student records and the 1981 access policy for graduate student records.
  2. For the purposes of this policy:
    1. "student" means any person registered at the University for full-time or part-time study in a program that leads to a degree or post-secondary diploma or certificate of the University or in a program designated as a program of post-secondary study at the University by the Governing Council or other University body having delegated authority. On the date of an enquiry or request relevant to this policy, persons who have been registered within a period of two calendar years shall be included in the provisions which relate to "students".
    2. "alumnus or alumna" means any person who has received a degree or post-secondary diploma or certificate from the University, or any person who has completed one year of full-time studies or the equivalent thereof as determined by the Governing Council, towards such a degree, diploma or certificate, and is no longer registered at the University.
    3. "former student" means any person who is not a student or an alumnus or alumna who has been registered at the University in a program as defined in Section 2 (a), and is no longer registered at the University.
    4. "academic division" means a college, school, institute, faculty or other division of the University that has academic autonomy (i.e. the right to administer its own degrees, diplomas, certificates and other programs of study), subject only to the authority of the Vice-President and Provost, the President and the Governing Council.
  3. Definition of the official student academic records
    The official student academic record refers to information relating to a student's admission to and academic performance at this University.
    The "official student academic record" shall contain:
      1. Personal information which is required in the administration of official student academic records such as name, student number, citizenship, social insurance number
      2. Registration and enrolment information
      3. Results for each course and academic period.
      1. Narrative evaluations of a student's academic performance subsequent to his or her admission, used to judge his or her progress through an academic program.
      2. Basis for a student's admission such as the application for admission and supporting documents.
      3. Results of petitions and appeals filed by a student.
      4. Medical information relevant to a student's academic performance which has been furnished at the request or with the consent of the student concerned.
      5. Letters of reference which may or may not have been provided on the understanding that they shall be maintained in confidence.
      6. Personal and biographical information such as address and telephone number.

    The "official student academic record" shall be maintained by the University. For each type of information, academic divisions shall designate which document, form or medium contains the official version and how official copies of such information will be identified.
  4. Access to official student academic records
    1. Access by a student
      1. A student may examine and have copies made of his or her official student academic record defined in Section 3 above, with the exception of those portions of the record which comprise letters of reference (Section 3(b)(v)) which have been provided or obtained on the expressed or implied understanding that they shall be maintained in confidence. A student may, however, be advised of the identity of the authors of any confidential letters contained in his or her official academic record.
      2. A student's request to examine a part of his or her official student academic record shall be made in writing and shall be complied with by the responsible authorities within a division. Such compliance shall occur within 30 days of receipt of the request, or within such lesser period as a division may determine.
      3. A student has the right to challenge the accuracy of his or her official student academic record with the exception of the material specifically excluded in Section 4(a)(i) and to have his or her official student academic record supplemented with comments so long as the sources of such comments are identified and the official student academic record remains securely within the custody of the academic division. Reference to such comments does not appear on reports such as transcripts or statements of results.
      4. It is assumed that all documents relating to petitions and appeals (Section 3(b)(iii)) and not provided on the understanding that they shall be maintained in confidence will be retained within a division, and when needed by a student, will be made freely available. In addition, The Statutory Powers Procedure Act, 1971 of Ontario requires that where the good character, propriety of conduct or competence of a party is in issue in any proceedings in a tribunal to which the Act applies (such as the Academic Appeals Board of the Governing Council), the party is entitled to be furnished prior to the hearing with "reasonable information" of any allegations with respect thereto.
    2. Access by alumni and former students
      1. An alumnus or alumna or a former student may examine and have copies made of the portion of his or her official student academic record as defined in Section 3(a) above.
      2. A request from an alumnus or alumna or a former student to examine the portion of the official student academic record as defined in Section 3(a) shall be made in writing and shall be complied with by the responsible authorities within a division. Such compliance shall occur within 30 days of receipt of the request, or within such lesser period as a division may determine.
      3. An alumnus or alumna or a former student shall have the right to challenge the accuracy of his or her official student academic record only under such terms and conditions as the academic division may determine and publish in the divisional calendar.
    3. Access by University Staff and members of official University and divisional councils and standing committees

      Members of the teaching and administrative staff of the University and members of official University and divisional councils and committees shall have access to relevant portions of an official student academic record for purposes related to the performance of their duties. A staff member requesting information must have a legitimate need to have the requested information for the effective functioning of the position or office.

      Access to medical information as defined in Section 3(b)(iv) shall be granted to members of the teaching and administrative staff only with the prior expressed or implied consent of the student and, if applicable, in the case of a medical assessment, the originator (physician, etc.) of such.

      The Department of Alumni and Community Relations shall have access to appropriate personal information on students and alumni for the purpose of maintaining contact with alumni.

    4. Access by University campus organizations

      Recognized campus organizations in the University of Toronto shall have access to the information referred to in Section 3(a)(ii) as well as to the sessional address and telephone number of students named by that organization for that legitimate internal use of that organization. The Students' Administrative Council, Graduate Students' Union, Association for Part-time Undergraduate Students, and The Newspaper shall be entitled to publish and distribute within the University community a University-wide directory of students (including undergraduate, graduate, full-time and part-time) giving the sessional address and telephone number of students as long as there is a realistic provision for students to decline to consent to the disclosure of that information.

      Names and addresses of students will also be provided to recognized campus organizations for the purpose of distributing information when all of the following conditions are met:

      • The name and address information is not released to a third party.
      • The name and address information is not used for commercial purposes.
      • The organization proposes to distribute information which, in the opinion of the Assistant Vice-President (Planning) and University Registrar, the University would be willing to distribute if reimbursed by the organization.
      • The information to be distributed is intended to provide information about the University and is not primarily advertisements for non-University organizations.
      • The campus organization agrees to use the name and address information only for the specific purpose for which it was provided.
    5. Access by others
      1. By the act of registration, a student gives implicit consent for a minimal amount of information to be made freely available to all enquirers:
        • the academic division(s), degree program(s) and the session(s) in which a student is or has been registered,
        • degree(s) received and date(s) of convocation.
      2. Any other information contained in the official student academic record (including any comments generated under Section 4(a)(iii) but with the exception of the material specifically excluded in Section 4(a)(i)), shall be released to other persons and agencies only with the student's prior expressed written consent, or on the presentation of a court order, or in accordance with the requirements of professional licensing or certification bodies, or the Ministry of Colleges and Universities for an annual enrolment audit, or otherwise under compulsion of law. Requests granted to any persons or agencies outside the University for access to a student's academic record shall be kept on file within a division. The release of the information concerning alumni and former students contained in the portions of the academic record as defined in Section 3(a)(i) shall also be governed by the above provisions.
      3. General statistical material drawn from academic records not disclosing the identities of students, alumni and former students may be released for research and informational purposes authorized by the University by the academic division maintaining these records.
      4. In the event that a student, alumnus or alumna or a former student is deceased, the executors of his or her estate shall have access to the official student academic record under the same terms as would the individual if he or she were still living.
    6. Refusal of access
      The University reserves the right to withhold access to the statements of results and transcripts of students, alumni and former students who have outstanding debts or obligations to the University in accordance with the Policy on Academic Sanctions for Students Who Have Outstanding University Obligations. The University may also choose not to release the official diploma to such persons nor to provide written or oral certifications of degree on their behalf.
  5. Custody and retention of official students academic records
    1. Academic records of students are normally under the custodial responsibility of the academic division. Every academic division maintaining official student academic records shall draw up plans for the eventual disposition of their records in consultation with the University Archivist and in accordance with an approved records schedule which is in compliance with this policy.
    2. Those portions of the official student academic record as defined in Section 3(a) shall be maintained permanently. Each academic division's records schedule shall specify the document, form or medium in which these records will be maintained.
    3. Official student academic records preserved in the University Archives because of their archival value shall become open to researchers authorized by the University seventy-five years after a student has ceased to be registered.
  6. The University's responsibilities with reference to the official academic records of students, alumni and former students

    1. Students shall be informed of University policy and divisional procedures with respect to their official student academic records.
    2. Academic divisions, administrative divisions which handle student academic records and campus organizations shall develop administrative procedures in support of this policy.
    3. Academic records shall be kept at all times under appropriate security.

University grading practices policy

The following is the text of the University grading practices policy. Square brackets [ ] indicate additions to the policy to clarify or interpret as it applies specifically to the University of Toronto at Scarborough.

Purpose

The purpose of the University Grading Practices Policy is to ensure:

  1. that grading practices throughout the University reflect appropriate academic standards;
  2. that the evaluation of student performance is made in a fair and objective manner against these academic standards;
  3. that the academic standing of every student can be accurately assessed even when courses have been taken in different divisions of the University and evaluated according to different grade scales.

Application of Policy

The Policy applies to all individuals and committees taking part in the evaluation of student performance in degree, diploma, and certificate credit courses (hereafter referred to as courses).

Amendment to Policy

Amendments to the Policy shall be recommended to the Academic Board.

Changes to the divisional regulations on grading practices shall be forwarded to the Committee on Academic Policy and Programs.

Distribution of Policy

A copy of the Grading Practices Policy as well as the description of the grade scales and the substance of divisional regulations indicated in Part II of this Policy shall be published in the Calendar of the division. Similarly a copy shall be given to all students upon initial registration and to all instructors and others, including teaching assistants, involved in the evaluation of student performance.

The Policy is in three parts: Part I deals with grades, Part II outlines grading procedures to be adhered to in divisional regulations adopted as part of this Policy, and Part III is an administrative appendix available upon request from the Office of the Vice-President and Provost.

PART I: Grades

Meaning of Grades

Grades are a measure of the performance of a student in individual courses. Each student shall be judged on the basis of how well he or she has command of the course materials.

I.1
A grade assigned in a course is not an assessment of standing within a program of studies. To determine the requirements for credit and standing in a program of studies, the academic regulations of the division in which the program is offered should be consulted.
I.2
Grades for each course shall be assigned with reference to the following meanings (which may be expanded in the divisional regulations under Part II):
Excellent,
Good,
Adequate,
Marginal,
Inadequate,

Grade Scales

I.3
Once a judgment on the performance of the student has been made, the following grade scales are to be used:
  1. the refined letter grade scale A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F;
  2. the numerical scale of marks, consisting of all integers from 0 to 100;
  3. for graduate divisions only, a truncated refined letter grade scale in which FZ replaces the C, D and F grades in (a) above

    4. and/or
  4. the scales Honours/Pass/Fail and Credit/No Credit.

Grades vs. Scores

I.4
Grades should always be based on the approved grade scales. However, students may find that on any one evaluation they may receive a numerical or letter mark that reflects the score achieved on the test or essay. The cumulative scores may not be directly identified with the final grade. Grades are final only after review by the divisional review committee described below.

Grade Reporting

I.5
Grades will be assigned according to the numerical scale of marks referred to in I.3 (b) above, and converted to the refined letter grade scale of I.3 (a) above. In graduate divisions, grades may be assigned according to the truncated refined letter grade scale if I.3 (c) above. The H/P/FL and CR/NCR scales of I.3 (d) above may also be used. However, the grades assigned in a course must all be from the same scale.
I.6
All non-grade designators used in reporting course results must correspond to the University-wide standard. A list of the currently approved designators and their meanings is given in the Appendix A.2.
I.7
The information in grade reports and transcripts must be communicated to the user, whether within or outside the University, in a clear and meaningful way. To that end, transcripts must include:
  1. an enrolment history, which traces chronologically the student's entire participation at the University,
  2. a "grade point average" based on a 4-point scale for all undergraduate divisions ( NOTE: grade point average values will be assigned as follows:
    A+/A = 4.0, A- = 3.7,
    B+ = 3.3, B = 3.0, B- = 2.7,
    C+ = 2.3, C = 2.0, C- = 1.7,
    D+ = 1.3, D = 1.0, D- = 0.7,
    F = 0.0),
  3. an average grade for each course expressed using the refined letter grade scale (Note: these calculations should be restricted to courses of a specific size),
  4. both the numeric mark and its letter grade equivalent, where possible, for all courses,
  5. course weight values, expressed using a uniform system of values allowing for the relative values needed by each division,
  6. transfer credits granted,
  7. academic honours, scholarships and awards sanctioned by the University,
  8. a comprehensive guide explaining all grades and symbols used on the transcript.

PART II: Grading Procedures

Divisional Councils shall forward to the Committee on Academic Policy and Programs changes to their grading procedures. Grading procedures may be adapted to divisional circumstances on the recommendation of the Committee on Academic Policy and Programs, but such procedures must be consistent with the principles in this Policy.

Grades shall be recommended by the instructor to the chair or division head. [Grades are due five working days after the final examination or five working days after the deadline for submission of term work in courses where an exemption from the examination requirement has been granted.] The grades shall then be reviewed and approved following the divisional review procedure. Grades shall not be reported or released to students as official until the divisional review procedure has been carried out. The divisional review constitutes final approval of grades except when grades are changed on appeal.

II.1 Divisional Review Committee

In each division, a committee chaired by the divisional head or a designate, and where appropriate, an additional committee structure, with the chairs (or their designates) of departments or other academic units of divisions serving as chairs, shall:

  1. administer the implementation of the University Grading Practices Policy at the divisional level and oversee the general consistency of grading procedures with the division;
  2. approve and administer the University's specific regulations concerning the grade scale or scales to be used, the assignment of non-grade designators for course work, classroom procedures and approved methods of evaluation;
  3. review, adjust and approve course grades recommended by instructors. The grades recommended for any individual student in the professional faculties may be adjusted according to his or her performance in the course or program as determined by the committee. The divisional committee has the final responsibility for assigning the official course grade.

II.2 Classroom Procedures

To ensure that the method of evaluation in every course reflects appropriate academic standards and fairness to students, divisional regulations governing classroom procedures must be consistent with the practices below.

  1. As early as possible in each course (and no later than the division's last date for course enrolment) the instructor shall make available to the class, and shall file with the division or department, the methods by which student performance shall be evaluated. This should include whether the methods of evaluation shall be essays, tests, examinations, etc., the relative weight of these methods in relation to the overall score, and the timing of each major evaluation.
  2. After the methods of evaluation have been made known, the instructor may not change them or their relative weight without the consent of at least a simple majority of the students enrolled in the course. Any changes shall be reported to the division or the department.
  3. Student performance in a course shall be assessed on more than one occasion. No one essay, test, examination, etc. should have a value of more than 80% of the grade. Criteria for exemption may be determined by the division.
  4. In courses that meet regularly as a class there shall be an examination (or examinations) conducted formally under divisional auspices and worth (alone or in the aggregate) at least one-third of the final grade. Criteria for exemption may be determined by the division. The relative value of each part of an examination shall be indicated to the student. In the case of a written examination, the value shall be indicated on the examination paper.
  5. Commentary on assessed term work and time for discussion of it shall be made available to students.
  6. At least one piece of term work which is a part of the evaluation of a student's performance, whether essay, lab report, review, etc., shall be returned to the student prior to the last date for withdrawal from the course without academic penalty.
  7. Grades shall be recommended by the instructor in reference to the approved grade scales on the basis of each student's overall performance.

In formulating their own regulations divisions may add to items (a) to (g) and may adopt fuller or more specific provisions, for example in place of such terms as "a simple majority" (b), "one-third of the final grade" (d), or in particularizing the evaluation methods referred to in (a) and (b).

II.3 Procedures in the Event of Disruptions

Principles

The following principles shall apply in the event of disruption of the academic program:

  1. The academic integrity of academic programs must be honoured; and
  2. Students must be treated in a fair manner recognizing their freedom of choice to attend class or not without penalty.
Procedures
  1. The Vice-President and Provost, or the Academic Board, shall declare when a disruption of the academic program has occurred. The Provost shall take steps to inform the University community at large of the changes to be implemented, and will report to the Committee on Academic Policy and Programs regarding the implementation of the procedures and changes to the status of the academic programs.
  2. Individual instructors or multi-section co-ordinators responsible for courses that are disrupted shall determine, as the disruption proceeds, whether any changes to classroom procedures are needed to complete the course.
  3. Changes to the classroom procedures should, where possible, first be discussed with students prior to the class in which a vote of the students present on the proposed changes is to be taken. Changes agreed upon by consensus should be forwarded to the department or division with a report on the attendance at the class where the vote was taken.
  4. Where consensus on changes has not been arrived at, or where a vote is not feasible, the instructor, after the class discussion, will provide the division head or chair of the department in multi-departmental faculties, with his or her recommendation, along with the results of any classroom votes. The chair or division head shall then make a decision.
  5. Where classes are not able to convene, the instructor, with the prior approval of the chair in multi-departmental faculties or the division head, shall make changes deemed necessary to the classroom procedures. In the absence of the instructor such changes will be made by the divisional head and require the approval of the Provost. Where courses are to be cancelled, approval of the divisional council is required. If the divisional council cannot meet, approval of the division head, or in the absence of the division head, the approval of the Provost, is required.
  6. Students must be informed of changes to classroom procedures. This may be done by circulating the changes in writing to the class, posting in the departmental and faculty offices, reporting to the divisional council, as well as listing in the campus press. Should classes resume students must be informed, at class, of any changes made during the disruption.
  7. Where a declared disruption occurs in a specific course after the last day to drop courses for the academic term or session, students who do not wish to complete the course(s) during that term or session, may, prior to the last day of classes, withdraw without academic penalty. Such students shall receive a full refund of the course tuition fee.
  8. Where students have not attended classes that are meeting, they nonetheless remain responsible for the course work and meeting course requirements. However, where possible, reasonable extension of deadlines for the course requirements, or provision of make-up tests shall be made and reasonable alternative access to material covered should be provided.
  9. A student who considers that a disruption has unreasonably affected his or her grade in a course may appeal the grade following the procedures as set out in each division. If the petition is approved, the student's original grade will be replaced by either an assessed grade or by a grade of CR/NCR, or as deemed appropriate in the particular circumstances.

II.4 Assessment in Clinical and Field Settings

Divisions may make reasonable exemptions to the classroom procedures described above in circumstances such as field or clinical courses where adherence to these procedures is not possible. Nevertheless, it is obligatory that the assessment of the performance of students in clinical or field settings should be fair humane, valid, reliable and in accordance with the principles enunciated in the University Grading Practices Policy. Accordingly, where student's performance in a clinical or field setting is to be assessed for credit, the evaluation must encompass as a minimum:

  1. A formal statement describing the evaluation process, including the criteria to be used assessing the performance of students and the appeal mechanisms available. This statement should be available to all students before or at the beginning of the clinical or field experience;
  2. A mid-way performance evaluation with feedback to the student;
  3. Written documentation of the final assessment. In addition, for such clinical and field experiences, divisions must ensure that:
  4. Clinical and field assessors are fully informed regarding University, divisional and course policies concerning evaluation procedures, including the specific assessment procedures to be applied in any particular field or clinical setting.
    Any exception from the above would require a divisional request with explanation for approval by the Governing Council.

II.5 Grade Review and Approval Process

The following principles and procedures shall govern the grade review and approval process.

  1. The distribution of grades in any course shall not be predetermined by a system of quotas that specifies the number or percentage of grades allowable at any grade level.
  2. However, a division may provide broad limits to instructors setting out a reasonable distribution of grades in the division or department. Such broad limits shall recognize that considerable variance in class grades is not unusual. The division may request an explanation of any grades for a course that exceed the limits and hence appear not to be based on the approved grade scales or otherwise appear anomalous in reference to the Policy. It is understood that this section shall only be used when the class size is thirty students or greater. Each division shall make known in the divisional Calendar the existence of any such limits.
  3. The criterion that the Divisional Review Committee shall employ in its evaluation is whether the instructor has followed the University Grading Practices Policy. The Review Committee shall not normally adjust grades unless the consequences of allowing the grades to stand would be injurious to the standards of the University, or the class in general.
  4. Membership on the Divisional Review Committee may include students but should not include members of the divisional appeals committee(s).
  5. Where grades have been adjusted by a divisional committee, the students as well as the instructor shall be informed. On request, the students or the instructor shall be given the reason for the adjustment of grades, a description of the methodology used to adjust the grades, and a description of the divisional appeal process.
  6. Where a departmental review committee changes course grades, the faculty office shall be so informed. Having done so, the faculty office shall relay this information, upon request, to the students or the instructor with a description as to the reason for the change and the methodology used.
  7. Past statistical data, including drop-out rates, mean arithmetic average, etc., should be provided to the Divisional Review Committee as background information where available. The committee will not use this information exclusively to judge whether a specific grades distribution is anomalous. Rather, the information should provide part of the basis for an overall review of grades in a division.
  8. Where class grades have been changed, or when the Divisional Review Committee had reservations about the grades, the issue will be taken up with the instructor by the division or department head, with a view to ensuring that the Grading Practices Policy is followed in future.

II.6 Appeals procedure

Every division shall establish divisional appeal procedures. Students may appeal grades according to the procedures established for that purpose in the division. The appeal may be made whether marks have been altered by the review process or not. These procedures shall be outlined in the divisional Calendar, and available upon request at the faculty or registrar's office.

II.7 Student Access to Examination Papers

  1. All divisions should provide access to copies of the previous years' final examination papers and other years' papers where feasible. Exemptions may be granted by an appropriate committee of the division or department.
  2. All divisions should provide students with the opportunity within a reasonable time to review their examination paper where feasible. A recovery fee should be set to cover administrative costs including photocopying.
  3. All divisions should provide, in addition to the customary re-reading of papers and the re-checking of marks, the opportunity for students to petition for the re-reading of their examination where feasible. A cost recovery fee should be set and returned where appropriate.

II.8 Conflict of Interest

Where the instructor or a student has a conflict of interest, or is in a situation where a fair and objective assessment may not be possible, this should be disclosed to the chair or division head who shall take steps to ensure fairness and objectivity.

Examinations

Examinations are held at the end of each session. Students who make personal commitments during the examination period do so at their own risk. No special consideration will be given and no special arrangements made in the event of personal commitments.

Information regarding dates and times of examinations will not be given by telephone.

Students are responsible for reading the timetable carefully and appearing at the time specified. Students taking courses during the day may be required to write evening examinations and students taking evening courses may be required to write day examinations. Students may also be required to write Saturday term tests or examinations.

Examination timetable conflicts

Students scheduled to write two examinations at the same time should report their conflicts to the Scheduling & Examinations Officer (Room S416A, 416-287-7540). Arrangements will normally be made for students to write both examinations on the same day, with a supervised break. Where the conflict involves a St. George Campus course, arrangements will normally be made for both examinations to be written at University of Toronto at Scarborough. Requests for such arrangements must be made no later than two full weeks before the commencement of examinations and will not be considered after that time.

Students with three consecutive examinations

Students scheduled to write examinations in three consecutive time slots (these are morning, afternoon and evening) may request special arrangements. Requests for such arrangements must be made with the Scheduling & Examinations Officer no later than two full weeks before the commencement of examinations. Requests will not be considered after that time.

Accommodation for Religious Observances

The University has adopted a policy concerning accommodation for religious observances as they relate to the scheduling of examinations. Examination timetables are prepared with the observances of the major Christian denominations and of the Jewish observances of Rosh Hashanah, Yom Kippur and Passover in mind. Nevertheless, examination timetables may conflict with the religious observances of some students. A student for whom a religious observance makes it impossible by creed for him/her to be present for an examination should bring this fact to the Office of the Associate Dean (S414A) immediately. The Associate Dean will make appropriate arrangements for re-scheduling the examination as necessary.

Special consideration regarding examinations

Students requesting special consideration because they are unable to write a final examination must submit a petition through the Registrar's Office no later than the last day of the examination period. Petitions must be accompanied by a medical certificate or other appropriate supporting evidence. Please refer to the information concerning petitions and medical certificates (page 287).

Identification cards - Tcards

Students will be required to identify themselves at examinations by means of their University of Toronto photo identification card (Tcard). Students who do not have this card should arrange to obtain one well in advance of the day of their first examination.

Examination room regulations

  1. All students are advised to read the section of this Calendar titled Code of Behaviour on Academic Matters.

  2. Students are advised to arrive at the examination room at least fifteen minutes before the scheduled examination time. Invigilators will begin the actual examination at the scheduled time.

  3. No persons shall be allowed in an examination room during an examination except the students writing the examination and those supervising it.

  4. Candidates shall bring their photo identification cards (Tcard) and place them in a conspicuous place on their desks. (Students registered in other Faculties or Colleges of the University shall bring their student cards.)

  5. Bags and books are to be deposited in areas designated by the invigilator and are not to be taken to the examination desk or table. Students may dispose of their purses, pouches and wallets by placing them, closed, on the floor underneath their chairs.

  6. The invigilator has the authority to assign seats to candidates.

  7. No materials shall be brought into the examination room or used at an examination except those authorized by the Chief Presiding Officer or Examiner.

  8. No cellular telephones or pagers shall be brought into the examination room or used by candidates.

  9. Candidates shall not communicate with one another in any manner whatever while the examinations are proceeding.

  10. Candidates bringing any unauthorized material into an examination room or who assist, or obtain assistance from other candidates or from an unauthorized source, are liable to be refused permission to write the remaining part of the examination or any subsequent examinations. Such candidates are also liable to the loss of academic credit for the course, to suspension, or to expulsion from the University.

  11. Candidates shall not be permitted to leave the examination room except under supervision until at least half an hour after the examination has commenced.

  12. Candidates shall not leave the examination room within the final ten minutes of an examination, during which time they shall remain quietly seated at their desks.

  13. At the conclusion of an examination all writing within the answer books shall cease. The invigilator may refuse to accept the papers of candidates who fail to observe this requirement.

  14. Examination books and other material issued for the examination shall not be removed from the examination room without the authority of the invigilator.

The University if not responsible for personal property left in examination rooms

Special consideration, petitions and appeals

From time to time students may need to ask for special consideration in their academic work or for exceptions to be made to the academic regulations. Such requests normally arise as a result of their being affected by something outside their control, such as illness, accident or the death of a family member. Very occasionally students may find themselves in a situation not foreseen by the regulations or feel that they have been unreasonably affected by a deviation from University Policy or approved practice. If you find yourself in such a situation, it is important that you follow the appropriate procedures and meet any published deadlines.

Policies and deadlines for courses taken on other campuses may differ from those outlined below. See the Calendar of the Faculty of Arts & Science for regulations regarding its courses on the St. George Campus. You are responsible for observing the regulations governing any courses you take on other campuses. However, all UTSC students must adhere to UTSC deadlines for petitions and appeals, irrespective of the Campus on which the course is taken.

You should seek special consideration only when there are circumstances which are not only beyond your control but which you could not reasonably have anticipated or overcome and which have seriously affected your studies.

A. Term work

  1. If: speak with your instructor as soon as possible to request special consideration. This is granted at his or her discretion. If you wish to appeal your instructor's decision, speak with or write to the Chair of the Department/Division offering the course.
  2. If it is close to the end of term or session and you need an extension of time to complete term work or to write a term test, your instructor jointly with the Departmental/Divisional Chair may give you an extension for up to a week after the last date to submit term work.
  3. If you need more than a week's extension, you must submit a formal petition (see D below). If your petition is granted, you will be given a deadline by which to complete the work.

B. Final examinations

  1. If illness or other extenuating circumstances prevent you from writing a final examination, you may request special consideration by means of a petition (See D Below). This must be submitted as soon as possible and no later than the last day of the examination period.
  2. If you are affected by illness or other circumstances which do not actually prevent your writing an examination, you are required to attempt it. If, after receiving your final grade, you feel that your performance on the exam was adversely affected, you may petition to rewrite it (See D Below).
  3. If you are permitted to rewrite, the amended grade will stand, whether higher or lower.
  4. Deferred examinations for all University of Toronto at Scarborough courses, including those which are being rewritten, are held as follows:
  5. You must pay a fee to write any University of Toronto at Scarborough deferred examination.
  6. If you are given permission to write a deferred exam, or to rewrite an exam, you must indicate your intention to write it and pay the required fee by the deadline set. Failure to respond or to pay the fee will result in loss of privilege to sit the examination.
  7. You are given only one opportunity to sit a deferred exam and are expected to be available for the entire deferred examination period.
  8. If you miss a deferred exam, you may petition for an extension of time to write it; normally no other form of special consideration will be granted. Permission will be granted only under exceptional circumstances and when supported by strong documentation. A petition for an extension of time to sit a deferred examination will be considered only once.
  9. Under truly exceptional circumstances, students who will unavoidably be outside the Toronto area during the special examination period may petition for permission to write at an outside centre. Such a petition must detail the reasons for the request and must be submitted at least three weeks prior to the beginning of the deferred examination period. Late requests cannot be accommodated.

    A non-refundable fee of $30.00 for each examination to be written at an outside centre is charged in addition to the regular deferred examination fee of $70.00. Students who are given permission to write at an outside centre are also responsible for all costs of invigilation, courier charges and other related expenses. Since these may exceed $100.00 per examination, students are advised to assess the total costs before petitioning.


C. Marks and Grades

  1. Checking Marks: Term Work
    If you think that your mark on a term test or assignment has been calculated incorrectly, ask your instructor to check the mark. Do this as soon as possible, and certainly before the end of the session. If you wish to appeal an instructor's decision about the grading of term work, speak with or write to the Chair of the Department/Division offering the course.

  2. Copies of final examinations
    Within ninety days of the relevant examination period you may obtain a photocopy of your final exam from the Registrar's Office. After that date, examinations are destroyed. A non-refundable fee is charged.

  3. Clerical Check of Marks: Final Examinations
    If you think there is an error in the calculation of your final grade, within ninety days of the relevant examination period you may request a recheck of the calculation through the Registrar's Office on a form provided for this purpose. (It is not necessary to purchase a copy of your exam to make this request.) A fee is charged. If an error is discovered which results in a change of the final letter grade, your fee will be refunded. Whenever a grade is changed, the amended grade will stand whether it is higher or lower. Please note that before submitting any failing grade, instructors are required to re-read the final exam and recheck the calculation of term and final marks.

  4. Appealing Assigned Grades
    If you wish to appeal a mark on term work returned to you only after the end of term and after the instructor has submitted grades for the course, you may submit a formal petition (See D Below). This must be done within ninety days of the relevant examination period.
    If, after obtaining a copy of a final examination, you wish to request that it be re-read, you may submit a petition for re-reading (See D Below). You must do this within ninety days of the relevant examination period.
    When authorized, the re-reading is arranged by the Department/Division offering the course, which also authorizes any change in grade. Normally the re-reading is done by the course instructor, unless you make a convincing argument that the work be re-read by another faculty member. Claims of prejudice must be supported in detail and wherever possible confirmed by a third party. Whenever a grade is changed, the amended grade will stand whether it is higher or lower.

  5. Violations of the Grading Practices Policy
    1. If you think an instructor has violated the Grading Practices Policy, discuss your complaint with the instructor. If the violation relates to the announced schedule of assignments or the marking scheme, you must do this no later than the fourth week of classes. If it relates to changes in or divergence from the announced marking scheme, you must do this before the end of the final examination period.
    2. If this discussion does not result in a satisfactory solution, you may appeal the instructor's decision to the Chair of the Department/Division offering the course. If this appeal does not resolve the problem, you may appeal to the Vice-Principal (Academic) & Dean of UTSC.
    3. If you wish to withdraw from a course after the last day to withdraw without academic penalty on the grounds of a violation of the Grading Practices Policy, you must submit a formal petition (See D Below). If your petition is granted because a violation of the Policy has occurred, no record of your registration in the course will appear on your transcript.

D. Petitions

A petition is a formal request that an exception to an academic regulation be made in your case. You must have good reason to make such a request, and you must show that you have acted responsibly and with good judgment in observing the academic regulations to the extent possible. Please note that some academic matters cannot be petitioned, although sometimes these may be resolved with an instructor or a Department/Division offering a course.

Where a petition is justified, it must be filed by the appropriate deadline (See E Below). Even if a petition has been filed by the deadline, it will not be considered if documentation is not provided within three weeks of its submission.

  1. To enter a petition you must obtain from the Registrar's Office a petition form. Follow the instructions on the form and fill it out completely, including the Petitioner's Checklist. The petition form may also be downloaded from the Registrar's Office website.
  2. If you think the issue is simple and the solution straightforward, you may not need advice or assistance with your petition. However, if there are more complex academic issues involved you may want to speak first with your instructor, program supervisor or discipline representative. If serious personal problems are involved, you should try to meet with an academic advisor in the Academic Career and Learning Skills Resource Centre or a personal counsellor in the Health and Wellness Centre. Do not let this recommendation interfere with your submitting your petition by the deadline.
  3. Submit whatever documentation is necessary to support your request.
    1. Medical certificates must show
      • that you were examined at the time of illness
      • the degree of disability involved
      • the duration of the disability
      • the practitioner's professional opinion as to whether you should receive special consideration on medical grounds.

      You are urged to use the University of Toronto Student Medical Certificate for this purpose. A copy of the Student Medical Certificate may be downloaded from http://www.utoronto.ca/health/medcert.pdf .
      Medical documentation for examinations missed because of illness must be obtained on the day of the examination whenever possible.
    2. Statements from social workers, lawyers, clergy and other professionals must
      • state the nature and extent of the problem
      • give his or her professional opinion as to whether you should receive special consideration on the grounds documented in your petition.

  4. Petitions for re-reading of final examinations and of term work returned to you after the end of a session and after the instructor has submitted grades for the course will be granted only if you

  5. You will be notified in writing of the decision on your petition. The petitions office attempts to respond as quickly as possible, normally within three weeks of submission. Please do not inquire about the progress of your petition within that period. Complex cases and petitions submitted during very busy periods may take longer.
  6. If your petition is granted, the following will be recorded on your transcript (academic record):

    In cases of error on the part of the University, including violations of the Grading Practices Policy, withdrawal from courses is not recorded on the transcript.

E. Deadlines

The deadlines below apply to the University of Toronto at Scarborough. Deadlines and policies for courses taken on other campuses may differ: see the appropriate Faculty Calendar.

  1. Term Work

  2. Final Examinations
    Summer, Fall and Winter Sessions

    Summer Session

    Fall Session

    Winter Session

  3. Missed Deferred Examinations

  4. Errors in Course Registration or Withdrawal From Courses

  5. Checking of Marks and Appeal of Grades

F. Appeals

  1. You may appeal denial of a petition to the Sub-committee on Academic Appeals. Such appeals must be commenced no later than ninety days after the decision being appealed has been communicated to you in writing. An appeal is commenced by filing a Notice of Appeal on the form provided for this purpose through the Office of the Associate Dean, room S-414A (telephone 416-287-7534). Full information may be obtained from that office.

  2. You may appeal a decision of the Sub-committee on Academic Appeals to the Academic Appeals Committee of Governing Council. Such appeals must be commenced no later than ninety days after the decision being appealed has been communicated to you in writing. An appeal is commenced by filing a Notice of Appeal to the Secretary of the Appeals Committee on the form provided for this purpose. Full information may be obtained from the:

    Judicial Affairs Officer
    Office of the Governing Council
    Room 106, Simcoe Hall
    St. George Campus
    (telephone 416-946-7663)

Code of behaviour on academic matters

A. Preamble

The concern of the Code of Behaviour on Academic Matters is with the responsibilities of all parties to the integrity of the teaching and learning relationship. Honesty and fairness must inform this relationship, whose basis remains one of mutual respect for the aims of education and for those ethical principles which must characterize the pursuit and transmission of knowledge in the University.

What distinguishes the University from other centres of research is the central place which the relationship between teaching and learning holds. It is by virtue of this relationship that the University fulfills an essential part of its traditional mandate from society, and, indeed, from history: to be an expression of, and by so doing to encourage, a habit of mind which is discriminating at the same time it remains curious, which is at once equitable and audacious, valuing openness, honesty and courtesy before any private interests.

This mandate is more than a mere pious hope. It represents a condition necessary for free enquiry, which is the University's life blood. Its fulfillment depends upon the well being of that relationship whose parties define one another's roles as teacher and student, based upon differences in expertise, knowledge and experience, though bonded by respect, by a common passion for truth and by mutual responsibility to those principles and ideals that continue to characterize the University.

This Code is concerned, then, with the responsibilities of faculty members and students, not as they belong to administrative or professional or social groups, but as they co-operate in all phases of the teaching and learning relationship.

Such co-operation is threatened when teacher or student forsakes respect for the other - and for others involved in learning - in favour of self-interest, when truth becomes a hostage of expediency. On behalf of teacher and student and in fulfillment of its own principles and ideals, the University has a responsibility to ensure that academic achievement is not obscured or undermined by cheating or misrepresentation, that the evaluative process meets the highest standards of fairness and honesty, and that malevolent or even mischievous disruption is not allowed to threaten the educational process.

These are areas in which teacher and student necessarily share a common interest as well as common responsibilities.

B. Offences

The University and its members have a responsibility to ensure that a climate which might encourage, or conditions which might enable, cheating, misrepresentation or unfairness not be tolerated. To this end all must acknowledge that seeking credit or other advantages by fraud or misrepresentation, or seeking to disadvantage others by disruptive behaviour is unacceptable, as is any dishonesty or unfairness in dealing with the work or record of a student.

Wherever in this Code an offence is described as depending on "knowing", the offence shall likewise be deemed to have been committed if the person ought reasonably to have known.

B.I.

  1. It shall be an offence for a student knowingly:
    1. to forge or in any other way alter or falsify any document or evidence required by the University, or to utter, circulate or make use of any such forged, altered or falsified document, whether the record be in print or electronic form;
    2. to use or possess an unauthorized aid or aids or obtain unauthorized assistance in any academic examination or term test or in connection with any other form of academic work;
    3. to personate another person, or to have another person personate, at any academic examination or term test or in connection with any other form of academic work;
    4. to represent as one's own any idea or expression of an idea or work of another in any academic examination or term test or in connection with any other form of academic work, i.e. to commit plagiarism;
      "plagiarism". The present sense of plagiarism is contained in the original (1621) meaning in English: "the wrongful appropriation and purloining, and publication as one's own, of the ideas, or the expression of the ideas ... of another." This most common, and frequently most elusive of academic infractions is normally associated with student essays. Plagiarism can, however, also threaten the integrity of studio and seminar room, laboratory and lecture hall. Plagiarism is at once a perversion of originality and a denial of the interdependence and mutuality which are the heart of scholarship itself, and hence of the academic experience. Instructors should make clear what constitutes plagiarism within a particular discipline.
    5. to submit, without the knowledge and approval of the instructor to whom it is submitted, any academic work for which credit has previously been obtained or is being sought in another course or Program of study in the University or elsewhere;
    6. to submit any academic work containing a purported statement of fact or reference to a source which has been concocted.

  2. It shall be an offence for a faculty member knowingly:
    1. to approve any of the previously described offences;
    2. to evaluate an application for admission or transfer to a course or program of study by reference to any criterion that is not academically justified;
    3. to evaluate academic work by a student by reference to any criterion that does not relate to its merit, to the time within which it is to be submitted or to the manner in which it is to be performed.

  3. It shall be an offence for a faculty member and student alike knowingly:
    1. to forge or in any other way alter or falsify any academic record, or to utter, circulate or make use of any such forged, altered or falsified record, whether the record be in print or electronic form;
    2. to engage in any form of cheating, academic dishonesty or misconduct, fraud or misrepresentation not herein otherwise described, in order to obtain academic credit or other academic advantage of any kind.

  4. A graduate of the University may be charged with any of the above offences committed knowingly while he or she was an active student, when, in the opinion of the Provost, the offence, if detected, would have resulted in a sanction sufficiently severe that the degree would not have been granted at the time that it was.

B. II. Parties to Offences

    1. Every member is a party to an offence under this Code who knowingly:
      1. actually commits it;
      2. does or omits to do anything for the purpose of aiding or assisting another member to commit the offence;
      3. does or omits to do anything for the purpose of aiding or assisting any other person who, if that person were a member, would have committed the offence;
      4. abets, counsels, procures or conspires with another member to commit or be a party to an offence; or
      5. abets, counsels, procures or conspires with any other person who, if that person were a member, would have committed or have been a party to the offence.
    2. Every party to an offence under this Code is liable upon admission of the commission thereof, or upon conviction, as the case may be, to the sanctions applicable to that offence.

  2. Every member who, having an intent to commit an offence under this Code, does or omits to do anything for the purpose of carrying out that intention (other than mere preparation to commit the offence) is guilty of an attempt to commit the offence and liable upon conviction to the same sanctions as if he or she had committed the offence.

  3. When a group is found guilty of an offence under this Code, every officer, director or agent of the group, being a member of the University, who directed, authorized or participated in the commission of the offence is a party to and guilty of the offence and is liable upon conviction to the sanctions provided for the offence.

C. Procedures in cases involving students

At both the divisional level and the level of the University Tribunal, the procedures for handling charges of academic offences involving students reflect the gravity with which the University views such offences. At the same time, these procedures and those which ensure students the right of appeal represent the University's commitment to fairness and the cause of justice.

C.I.(a) Divisional Procedures

NOTE: Where a student commits an offence, the faculty in which the student is registered has responsibility over the student in the matter. In the case of Scarborough [UTSC] and Erindale [UTM] Colleges, the college is deemed to be the faculty.

  1. No hearing within the meaning of Section 2 of the Statutory Powers Procedure Act is required for the purposes of, or in connection with, any of the discussions, meetings and determinations referred to in Section C.I. (a), and such discussions, meetings and determinations are not proceedings of the Tribunal.
  2. Where an instructor has reasonable grounds to believe that an academic offence has been committed by a student, the instructor shall so inform the student immediately after learning of the act or conduct complained of, giving reasons, and invite the student to discuss the matter. Nothing the student says in such a discussion may be used or receivable in evidence against the student.
  3. If after such discussion, the instructor is satisfied that no academic offence has been committed, he or she shall so inform the student and no further action shall be taken in the matter by the instructor, unless fresh evidence comes to the attention of the instructor, in which case he or she may again proceed in accordance with subsection 2.
  4. If after such discussion, the instructor believes that an academic offence has been committed by the student, or if the student fails or neglects to respond to the invitation for discussion, the instructor shall make a report of the matter to the department chair or through the department chair to the dean [Associate Dean. See also Section C.I. (b) 1.]
  5. When the dean [Associate Dean] or the department chair, as the case may be, has been so informed, he or she shall notify the student in writing accordingly, provide him or her with a copy of the Code and subsequently afford the student an opportunity for discussion of the matter. In the case of the dean [Associate Dean] being informed, the chair of the department and the instructor shall be invited by the dean [Associate Dean] to be present at the meeting with the student. The dean [Associate Dean] shall conduct the interview.
  6. Before proceeding with the meeting, the dean [Associate Dean] shall inform the student that he or she is entitled to seek advice, or to be accompanied by counsel at the meeting, before making, and is not obliged to make, any statement or admission, but shall warn that if he or she makes any statement or admission in the meeting, it may be used or receivable in evidence against the student in the hearing of any charge with respect to the alleged offence in question. The dean [Associate Dean] shall also advise the student, without further comment or discussion, of the sanctions that may be imposed under Section C.I. (b), and that the dean [Associate Dean] is not obliged to impose a sanction but may instead request that the Provost lay a charge against the student. Where such advice and warning have been given, the statements and admissions, if any, made in such a meeting may be used or received in evidence against the student in any such hearing.
  7. If the dean [Associate Dean], on the advice of the department chair and the instructor, or if the department chair, on the advice of the instructor, subsequently decides that no academic offence has been committed and that no further action in the matter is required, the student shall be so informed in writing and the student's work shall be accepted for normal evaluation or, if the student was prevented from withdrawing from the course by the withdrawal date, he or she shall be allowed to do so. Thereafter, the matter shall not be introduced into evidence at a Tribunal hearing for another offence.
  8. If the student admits the alleged offence, the dean [Associate Dean] or the department chair may either impose the sanctions that he or she considers appropriate under Section C.I. (b) or refer the matter to the dean [Associate Dean] or Provost, as the case may be, and in either event shall inform the student in writing accordingly. No further action in the matter shall be taken by the instructor, the department chair or the dean [Associate Dean] if the dean [Associate Dean] imposes a sanction.
  9. If the student is dissatisfied with a sanction imposed by the department chair or the dean [Associate Dean], as the case may be, the student may refer the matter to the dean [Associate Dean] or Provost, as the case may be, for consideration.
  10. If the student does not admit the alleged offence, the dean [Associate Dean] may, after consultation with the instructor and the department chair, request that the Provost lay a charge against the student. If the Provost agrees to lay a charge, the case shall then proceed to the Trial Division of the Tribunal.
  11. Normally, decanal procedures will not be examined in a hearing before the Tribunal. A failure to carry out the procedures referred to in this Section, or any defect or irregularity in such procedures, shall not invalidate any subsequent proceedings of or before the Tribunal, unless the chair of the hearing considers that such failure, defect or irregularity resulted in a substantial wrong, detriment or prejudice to the accused. The chair will determine at the opening of the hearing whether there is to be any objection to an alleged defect, failure or irregularity.
  12. No degree, diploma or certificate of the University shall be conferred or awarded, nor shall a student be allowed to withdraw from a course from the time of the alleged offence until the final disposition of the accusation. However, a student shall be permitted to use University facilities while a decision is pending, unless there are valid reasons for the dean [Associate Dean] to bar him or her from a facility. When or at any time after an accusation has been reported to the dean [Associate Dean], he or she may cause a notation to be recorded on the student's academic record and transcript, until the final disposition of the accusation, to indicate that the standing in a course and/or the student's academic status is under review. A student upon whom a sanction has been imposed by the dean [Associate Dean] or the department chair under Section C.I. (b) or who has been convicted by the Tribunal shall not be allowed to withdraw from a course so as to avoid the sanction imposed.
  13. A record of cases disposed of under Section C.I. (a) and of the sanctions imposed shall be kept in the academic unit concerned and may be referred to by the dean [Associate Dean] in connection with a decision to prosecute, or by the prosecution in making representations as to the sanction or sanctions to be imposed by the Tribunal, for any subsequent offence committed by the student. Information on such cases shall be available to other academic units upon request and such cases shall be reported by the dean [Associate Dean] to the Secretary of the Tribunal for use in the Provost's annual report to the Academic Board. The dean [Associate Dean] may contact the Secretary of the Tribunal for advice or for information on cases disposed of under Section C.II. hereof.
  14. Where a proctor or invigilator, who is not a faculty member, has reason to believe that an academic offence has been committed by a student at an examination or test, the proctor or invigilator shall so inform the student's dean [Associate Dean] or department chair, as the case may be, who shall proceed as if he or she were an instructor, by analogy to the other provisions of this section.
  15. In the case of alleged offences not covered by the above procedures and not involving the submission of academic work, such as those concerning forgery or uttering, and in cases involving cancellation, recall or suspension of a degree, diploma or certificate, the procedure shall be regulated by analogy to the other procedures set out in this section.

C.I.(b) Divisional Sanctions

  1. In an assignment worth 10 percent or less of the final grade, the department chair deal with the matter if:
    1. the student admits guilt; and
    2. the assignment of a penalty is limited to at most a mark of zero for the piece of work.

    If the student does not admit guilt, or if the department chair chooses, the matter shall be brought before the dean [Associate Dean].

  2. One or more of the following sanctions may be imposed by the dean [Associate Dean] where a student admits to the commission of an alleged offence:
    1. an oral and/or written reprimand;
    2. an oral and/or written reprimand and, with the permission of the instructor, the re-submission of the piece of academic work, in respect of which the offence was committed, for evaluation. Such a sanction shall be imposed only for minor offences and where the student has committed no previous offence;
    3. assignment of a grade of zero or failure for the piece of academic work in respect of which the offence was committed;
    4. assignment of a penalty in the form of a reduction of the final grade in the course in respect of which the offence was committed;
    5. denial of privileges to use any facility of the University, including library and computer facilities;
    6. a monetary fine to cover the costs of replacing damaged property or misused supplies in respect of which the offence was committed;
    7. assignment of a grade of zero or a failure for the course in respect of which the offence was committed;
    8. suspension from attendance in a course or courses, a program, an academic division or unit, or the University for a period of not more than twelve months. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from the course or courses without academic penalty shall be allowed.

  3. The dean [Associate Dean] shall have the power to record any sanction imposed on the student's academic record and transcript for such length of time as he or she considers appropriate. However, the sanctions of suspension or a notation specifying academic misconduct as the reason for a grade of zero for a course shall normally be recorded for a period of five years.

  4. The Provost shall, from time to time, indicate appropriate sanctions for certain offences. These guidelines shall be sent for information to the Academic Board and attached to the Code as Appendix "C".

C.II.(b) Tribunal Sanctions

  1. One or more of the following sanctions may be imposed by the Tribunal upon the conviction of any student:
    1. an oral and/or written reprimand;
    2. an oral and/or written reprimand and, with the permission of the instructor, the re-submission of the piece of academic work, in respect of which the offence was committed, for evaluation. Such a sanction shall be imposed only for minor offences and where the student has committed no previous offence;
    3. assignment of a grade of zero or a failure for the piece of academic work in respect of which the offence was committed;
    4. assignment of a penalty in the form of a reduction of the final grade in the course in respect of which the offence was committed;
    5. denial of privileges to use any facility of the University, including library and computer facilities;
    6. a monetary fine to cover the costs of replacing damaged property or misused supplies in respect of which the offence was committed;
    7. assignment of a grade of zero or a failure for any completed or uncompleted course or courses in respect of which any offence was committed;
    8. suspension from attendance in a course or courses, a program, an academic unit or division, or the University for such a period of time up to five years as may be determined by the Tribunal. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from the course or courses without academic penalty shall be allowed;
    9. recommendation of expulsion from the University. The Tribunal has power only to recommend that such a penalty be imposed. In any such case, the recommendation shall be made by the Tribunal to the President for a recommendation by him or her to the Governing Council. Expulsion shall mean that the student shall be denied any further registration at the University in any program, and his or her academic record and transcript shall record this sanction permanently. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from the course or courses without academic penalty shall be allowed. If a recommendation for expulsion is not adopted, the Governing Council shall have the power to impose such lesser penalty as it sees fit.
      1. recommendation to the Governing Council for cancellation, recall or suspension of one or more degrees, diplomas or certificates obtained by any graduate; or
      2. cancellation of academic standing or academic credits obtained by any former student who, while enrolled, committed any offence which if detected before the granting of the degree, diploma, certificate, standing or credits would, in the judgment of the Tribunal, have resulted in a conviction and the application of a sanction sufficiently severe that the degree, diploma, certificate, standing, credits or marks would not have been granted.

  2. The hearing panel shall have the power to order that any sanction imposed by the Tribunal be recorded on the student's academic record and transcript for such length of time as the panel considers appropriate.

  3. The Tribunal may, if it considers it appropriate, report any case to the Provost who may publish a notice of the decision of the Tribunal and the sanction or sanctions imposed in the University newspapers, with the name of the student withheld.

NOTE: The University of Toronto at Scarborough has a policy on the use of calculators in tests and examinations. Students should consult with instructors about whether the use of calculators is permissible in their course and if so which models are approved. The use of an unauthorized calculator may be treated as an academic offence.

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