Club Recognition and Renewal

How do new student organizations become recognized?

NOTE:  You must be a recognized club with the Department of Student Life (DSL) before you can get recognized by the Scarborough Campus Students Union (SCSU)

To apply for recognition, new student organizations must complete the following process:

1) Review the Policy on the Recognition of Campus Groups

Please ensure that you understand the Policy on the Recognition of Campus Groups set by U of T’s Governing Council.

2) Draft a Constitution

Your constitution is the document that will set out how your group operates; how you elect your executive, how you make decisions, and more.

constitution template is provided which covers many important categories and requires minimal changes.  The only sections that require changes are Name, Purpose, and the structure of your Executive.  There are other points throughout the document where you will need to input your groups’ name as well.  Do not change any of the democratic processes of the template as certain changes will not be accepted.

3) Submit the Recognition Form

Applying for official recognition involves applying online on the ULife website. After submitting your constitution, finishing the application, you must then wait to be contacted by a Campus Groups staff member with further instructions.  This can take up to two weeks during busy periods.

If we notice any issues with your constitution, we will contact you about fixing them.

If you have any questions about this process, email campusgroups@utsc.utoronto.ca

4) Sign a Recognition Agreement

When your organization is ready to be approved, you will be contacted to set up a meeting with staff from Campus Groups. At this meeting you will be asked to initial and sign a recognition agreement. At this point, your organization will be officially recognized. You will receive a copy of the recognition agreement and a letter of status to assist you in getting recognized by the SCSU and opening a bank account for your organization. 

NOTE: If your group plans on being recognized by the SCSU or getting a bank account, please have 3 bank signees assigned on ULife prior to requesting a letter of status.

How do existing student organizations renew recognition?

All campus groups’ recognition expires on April 30 of each year. You must complete the renewal process in order to be a recognized campus group for the following school year.

Groups must renew their U of T Scarborough recognition in order to continue to use University facilities and the University’s name. This includes maintaining UofT email accounts and web sites, continued use of other services and resources, and use of University space for activities.

To begin the renewal process, log in to ULife and click the renew button that appears on the main page next to your groups’ name. The people listed as the primary and secondary contacts for the group are the ones who will have the ability to do this. Following this, your group’s constitution will be reviewed, and you will be contacted by a Campus Groups staff member to set up a renewal meeting.

How to change group contacts

Each group must assign one person each as a ‘primary’ and ‘secondary’ contact on ULife.  These two individuals will have the ability to renew the group and make bookings for the group. Current primary and secondary contacts can log into Ulife and go the “Manage Group Leaders” tab on the left side once they have clicked the group’s name from the landing page to edit group leaders’ roles. Be sure to hit the save button after you edit each individual group leaders’ information, then the save button at the bottom of the page to save the list as a whole.